Job description

Job Title: Administrative Assistant 1

Location: Callahan, Texas

Type of Role: Contract

POSITION OVERVIEW:

The Global Edge Consultants is an award-winning recruitment and staffing agency connecting projects worldwide with the industry’s most talented project professionals. Our team is currently looking foran Administrative Assistant 1.

RESPONSIBILITIES AND ESSENTIAL DUTIES:

• Scheduling and attending monthly sequential safety meetings
• Assisting in building safety requirements; promoting and enforcing good housekeeping
• Managing calendars, scheduling appointments, and organizing meetings/events for group
• Managing office supplies, mail, phone coverage and other general administrative duties
• Arranging travel (includes booking international and domestic flights, hotel, rental cars, etc)
• Review expense reports, VISA purchasing card for accuracy and policy adherence
• Processing purchase orders, requisitions, ACEs online; set up vendors in Oracle
• Arranging passport and international visas for group
• Preparing agendas and coordinating travel arrangements for visitors
• Preparing monthly expense reports as well as assisting with the budget processes
• Tracking monthly expenses in Vista Plus and Oracle GL database
• Knowledge of the company’s purchasing and accounting systems as well as the organization’s policy, procedures, and personnel to operate with a great deal of latitude for independent judgement on routine issues

QUALIFICATIONS (EDUCATION, EXPERIENCE AND SKILLS):

Education and Certifications:

• High School Diploma or Equivalent

Experience:

• 10+ years’ experience in executive administrative positions with senior managers
• Ability to type 60wpm minimum and take shorthand
• Good communication/interpersonal skills; ability to interface with customers at executive levels
• Strong verbal and written communication skills with a keen attention to details and accuracy
• Theoretical and practical business knowledge
• Proficiency in the use of office automation tools (Microsoft Office; Word; Excel; PowerPoint and Outlook)
• Thorough knowledge of Oracle (Purchasing, Vista Plus)

The Global Edge Consultants, LLC is an Equal Opportunity Employer. The Global Edge Consultants, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Job Type: Contract

Pay: Up to $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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