Job description

Job details

Office Hr.

Job Type

Accountant/Bookeeper

Full-time

Shift & Schedule

8 hour shift

Monday to Friday

Qualifications

• Microsoft Office: 3 years (Required)
• Personal assistant experience: 2 years (Required)
• QuickBooks: 2 years (Required)
• Time management: 2 years (Required)
• Microsoft Word: 2 years (Required)

Benefits

Pulled from the full job description

Dental insurance

Employee assistance program

Health insurance

Opportunities for advancement

Paid time off

Retirement plan

Show 1 more benefit

Full Job Description

We are a busy full-service advertising agency looking for an individual to fill a dual role of administrative assistant and bookkeeper. This individual needs to be a committed professional with strong communication and organization skills and strict attention to detail. The successful candidate should always be prepared, responsive and willing to meet each challenge directly. You will support the company president and accounting team on a variety of tasks completing them timely and accurately. Great work atmosphere and environment with excellent opportunity for advancement.

Administrative Assistant Responsibilities:

• Answer and direct phone calls, representing the first point of contact for callers to the agency
• Greet clients and provide excellent customer service
• Coordinate and schedule president’s daily agenda and to-do list, as well as weekly and monthly calendar appointments
• Make travel arrangements
• Filing, fax/copy, shipping, purchasing supplies
• Takes notes in meetings and then perform follow up tasks
• Learn all aspects of agency operations

Bookkeeping Responsibilities:

• Accounts payable and receivable
• Client billing
• Bank and credit card reconciliation
• Media Reconciliations
• Document organization and management
• General administration tasks

Requirements:

• Administrative or personal assistant experience: 1-2 years
• QuickBooks experience: 1-2 years
• Strong written and verbal communications skills
• Solid organizational skills, including multitasking and time management
• Attention to detail and prompt follow through
• Self-motivated and fast learner
• Assertive and can-do attitude
• Be a starter and a finisher
• High degree of professionalism and integrity
• Proficient in Microsoft Office products including MS Word, Excel, Power Point and Outlook

Preferred:

• Associates degree
• Bachelor’s degree Preferred
• Knowledge of or previous experience in marketing, advertising or communications a plus
• Experience with project management software

Job Type: Full-time

Pay: $17.00 - $23.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8-hour shift
• Monday to Friday
• If you preferred part time, no problem!

Ability to commute/relocate:

• West Palm Beach, FL 33407: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 3 years (Required)
• Personal assistant experience: 2 years (Required)
• QuickBooks: 2 years (Required)
• Time management: 2 years (Required)
• Microsoft Word: 2 years (Required)

Work Location: One location

Hiring Insights

Hiring 1 candidate for this role

Urgently hiring

Job Types: Full-time, Part-time

Pay: $17.00 - $23.00 per hour

Benefits:

• Dental insurance
• Life insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 2 years (Preferred)
• Customer Service: 3 years (Preferred)

Work Location: One location

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