Activities Coordinator (Part-Time)

ABOUT US

Founded in 1991, Hope Solutions "formerly Contra Costa Interfaith Housing," is a vibrant and socially responsive non-profit agency that provides permanent housing and vital support services to over 2,000 families and individuals in Contra Costa County who are homeless or are at risk for homelessness. Over 40 faith-based communities support our work, although there are no religious requirements or affiliations required to receive services.

Are you seeking a new role that fully utilizes your talents and potential—while helping to make the world a better place? If so, please read on!

What are you passionate about?

At Hope Solutions—we envision a world in which everyone has a place to call home and the support of a strong community so that they can live with dignity and reach their full potential. We strive to be inclusive and responsive to community needs. We are committed to excellence and accomplish our work with integrity, respect, compassion, and humility.

Hope Solution's mission is to heal the effects of poverty and homelessness by providing permanent housing and vital support services to highly vulnerable families and individuals.

Could our mission be your mission?

Learn more about us @ hopesolutions.org

TEAM SNAPSHOT

We're adding to our team of passionate folks—who are on a mission to help make the lives of others better—through services and support that lead to a higher quality of life for our clients.

We'd like to learn more about you—apply for the role! What's our team like?

Here's a snapshot of some of the folks at Hope Solutions who help advance our vision to achieve—secure housing and the dignity of self-sufficiency for the homeless and at-risk families and individuals in Contra Costa County.

A FEW OF US...

Deanne—Executive Director—lives in Central Contra Costa County with her husband and three children. She enjoys hiking the East Bay hills, camping, reading, cooking, and cheering too loudly at her kids' games.

Alex—Chief Operating Officer— lives in Walnut Creek with his wife, son, and dog. Alex has an MSW and is a self-described macro social worker. He is an avid reader and a huge baseball fan (Go Giants!). He loves spending time at home with his family making food, listening to jazz, and relaxing.

Sara—Director of Programs—lives in West Contra Costa County with her partner and has raised four children. She enjoys walking, knitting, dancing, writing poetry, reading, and Burning Man. Sara is an LCSW and holds a Doctorate in Education.

Bill—Director of Housing Programs—lives in Central Contra Costa County with his partner and is involved in raising his godson. Bill is a licensed Marriage and Family Therapist who has been working with under-served populations for more than 20 years. He also serves on the Contra Costa County Healthcare for the Homeless Co-Applicant Board. He enjoys reading, gardening, and meditation.

Christina—Director of Finance—lives in Pleasant Hill with her husband, three children, and their dog. In her spare time, she volunteers at her children's schools and with Girl Scouts is on the PTA Board and local AYSO Board. She also enjoys attending her children's many sports activities.

Tanya—Director of Housing Navigation—lives in East Contra Costa County. She is married with one daughter and two sons. Tanya has a Master's in Counseling Psychology and has worked with under-served populations for over 15 years. She enjoys music, comedy, movies, exercising, and watching basketball games.

Jasmine—Consulting Director of Strategic Initiatives—lives in Contra Costa County and is married with three children and three dogs. Jasmine has an MS in Organizational Leadership and Innovation. She is the co-convener of the Multi-faith ACTION Coalition and serves on the boards of the Emergency Food and Shelter National Board Program as well as the Tourette Association of America.

Kristina—Director of Human Resources—lives in Cordelia with her modern-day blended family and is a proud Air Force Mom. She enjoys spending time with family, yoga, indoor cycling, hiking, brunch with friends, and loves to laugh. She believes if you look for the good in all things, you will find it.

WHO WE ARE LOOKING FOR:

Hope Solutions seeks an energetic Activities Coordinator who is flexible and responsive to support the needs of Hope Solutions while possessing the skill set to collaborate with interdisciplinary team members and community partners. The Activities Coordinator is a significant role and requires an individual who can anticipate needs, has excellent follow-through, and can positively handle many different and diverse responsibilities effectively and efficiently with a positive and “can-do” attitude. The Activities Coordinator is responsible for developing and implementing youth and family activities that engage community members to promote social wellbeing and belonging. They will plan, set up, and oversee activities and events at Garden Park Apartments, such as planning special events, community outings, and group activities for residents. This position requires availability on Friday afternoons (4 hours), full-day Saturdays and Sundays (8 hours), and some availability on Mondays (12-2 pm) for the weekly team meeting.

Supervisory Responsibility: None

WHAT YOU WILL DO:

Development and Implementation of Weekend Activities:

• Design and facilitate weekend programming at Garden Park to support recreational, social, and community-building goals for residents. These activities may include trail walks and park play dates for kids, outdoor games/activities, board games, family movies, arts and crafts, and cooking and baking for and with residents in the community center.
• During summer pool season, ensure that pool gates are unlocked during pool hours and properly locked afterward. Ensure that residents abide by pool rules and be available to direct action in case of emergency. Lifeguard duties are NOT required.
• Manage the White Pony Express food delivery program on two Sundays each month. This entails receiving crates of perishable food from the White Pony delivery driver, setting up and organizing food distribution to residents in the community center, tracking the amount and type of food items distributed, and cleaning up and disposing of left-over food at the end of the event.
• Support Manager of Clinical and Support Services with design and implementation of ‘resident incentive program’ to increase resident participation in areas such as common-area maintenance, group and meeting participation, school and employment maintenance, and support with managing White Pony Express food delivery program.

Weekend Safety Oversight:

• As weekend staff lead, serve as the first point of contact for all resident emergencies, conflicts, and crises.
• Intervene as needed when there is conflict among residents or when unusual circumstances occur. Notify police, fire, or emergency services as appropriate and act as staff liaison on site. Communicate any unusual events to service and property management staff in a clear and timely manner. Complete incident reports as appropriate.
• Make sure the common areas are being properly utilized. Ensure adherence to house rules in an equitable way for all residents. Always maintain confidentiality regarding resident issues or situations.
• Maintain a healthy community environment by maintaining cleanliness in the community center and grounds during weekend hours. Perform walking inspections at least hourly to ensure that safety and house rules are maintained and ensure that the grounds remain clean. Perform light janitorial duties to maintain community center cleanliness.
• Ensure community center doors are locked as appropriate and according to site schedule.

Administrative Support:

• Assist with set-up and clean-up for special events, as needed.
• Provide clerical and administrative support for special projects, including making copies, posting fliers on residents’ doors, and other clerical tasks as needed.
• Complete daily logs and any other requested documentation.
• Complete and submit written incident report to Clinical Support Services manager within 24 hours when conflict, crisis, or situation involving residents, law enforcement, or medical personnel arises.

Organizational/Administrative Responsibilities:

• Professionally represent Hope Solutions in all circumstances.
• Comply with all legal/ethical professional guidelines for maintaining consumer confidentiality, protecting consumer rights, and assuring consumer safety.
• Comply with all local, state, and federal regulations and Hope Solutions Policies and Procedures.
• Maintain confidential data files that adhere to HIPAA regulations.
• Attend all required meetings, including but not limited to Hope Solutions staff meetings and linkage meetings with other agencies.
• On-call, after-hours, and backup work may be required.
• Other duties as assigned.

Position Qualifications:

• High school diploma or equivalent preferred.
• At least one year of experience leading youth and/or family activities.
• Dependable and able to maintain confidentiality.
• Ability to communicate clearly – both verbally and in writing.
• Able to assess and deal with difficult situations.
• Willingness to cooperate with Fire and Police Departments.
• Willingness to work assigned shifts.
• Hope Solutions requires all staff members to either be fully vaccinated (including a booster within six months of the last vaccination) or complete weekly testing.
• Must pass LiveScan screening and TB test.
• Salary contingent upon skill and experience.

Physical Qualifications:

• The person in this position may make home visits to consumers who live on second or third-floor apartments (without elevators) and will need to be able to climb stairs.
• May accompany consumers on walks to local resources (grocery store, childcare, parks) up to ½ mile in the distance.
• Must be able to work in a desk setting for up to 3 hours at a time to make calls to consumers, research resources on the internet, and collaborate with community providers with calls/emails.
• Office setting activities are required, such as typing on a laptop/computer to respond to emails, entering case notes into a database, and copying/faxing forms and documents on a copy machine related to maintaining or obtaining housing.
• Occasionally must be able to lift and carry objects weighing up to 25 pounds, including furnishings for new residents, files, holiday gifts, and food donations.
• Ability to drive an automobile and transport oneself and consumers to appointments or meet at consumer homes, including driving at night.

Compensation & Benefits:

• Flexible, dynamic work environment
• 100% premium paid for employee Kaiser health and dental care
• Matched 403b retirement savings
• 10 paid holidays, plus 2 floating holidays
• Ability to accrue 2-4 weeks' vacation depending on tenure
• Life insurance and Employee Assistance Program

We are an equal opportunity employer. If you're a good fit, we want to meet you!