Job description

The Accounts Receivable - Payable Coordinator will provide accurate, timely, and accessible financial information to support the Company in making well-informed financial decisions. The ideal candidate is a self-starter, with strong organizational skills and strong attention to detail.

Why work at Villatel? We love, love, love vacations. For ourselves, sure (don’t get too excited). But more importantly, for the tens of thousands of guests that visit us each year looking to have the most incredible experiences of their lives. Our mission? Exceed their expectations every single time—by offering vacation rentals and a level of service that is consistently luxurious, reliable, and financially attainable.

As the first-ever “flag” hospitality brand in the vacation rental sector, we simultaneously design, maintain, and service every home we put on the market. So, unlike the average vacation rental platform, we don’t just hope our homes and guest experiences are up to snuff. We actively make them as incredible as we can—by owning every step of the process

Responsibilities:

• Review, enter, and code all invoices to the appropriate GL and department daily.
• Review WOs in Breezeway-PMS, enter into Track-PMS with supporting documentation.
• Ensure all deposits are recorded accurately in Track and reconcile deposits daily.
• Monthly invoicing and follow-up to partner, ensuring timely receipt of receivables. Demonstrate an exceptional knowledge and execution of 3-way matching process.
• Reconcile and payment discrepancies with partners.
• Record debit/credits for all credit card chargebacks in Track.
• Complete daily sales reconciliation.
• Assist in implementing an improved, efficient payables process.
• Process contracts at year-end.
• Assist in the month-end process.
• Other responsibilities as assigned.

Qualifications:

• 2+ years’ experience as an AP/AR clerk or similar position.
• High school diploma/GED or equivalent
• Excellent written and verbal communication skills in English, bilingual a plus.
• Must exhibit strong technical skills utilizing software platforms
• Must exhibit advanced knowledge of Excel, pivot tables, v-look up functions.
• Experience with QuickBooks Enterprise preferred but not required.
• Able to demonstrate knowledge of processes and further troubleshooting process issues.
• Excellent time management skills with demonstrated ability to meet strict deadlines.
• Strong customer service skills.
• High degree of accuracy.
• Great attention to detail.
• Experience in vacation rental/property management is a plus.
• Knowledge of Track Property Management System is preferred but not required.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Application Question(s):

• Do you have experience working with QuickBooks Enterprise?
• Please rate your working knowledge of Excel pivot tables, v-look up, etc.? Beginner, Intermediate, Advanced, Expert.
• Do you have experience working with a Property Management System?

Experience:

• AP/AR Coordinator or similar: 2 years (Required)

Work Location: One location

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