Job description

Seeking an Accounting Assistant II, for our San Antonio office.

Job Duties include but not limited to :

Data Entry

• Enter all credit card charges and employee charges from e-mails and/or physical receipts and credit card usage forms.
• Check online accounts for new or pending charges.
• Print new charges from credit card online and enter into QB. Contact card users for more info and backup/receipts if necessary.
• Utilize needles to determine if charges may be case related if necessary and confirm with employees.
• Export and print reports daily for Third Party Vendors.
• Itemize charges in QB for Third Party Vendors.
• Call merchants when necessary for more info on charges.
• Call new merchants for W-9s and make sure info in QB matches W-9 and scan W-9s into drive. Confirm EIN or SSN is entered into QB file.
• Make new vendor files when necessary and file vendor documents.
• Assist Accounting 1, with any questions on charges in customers’ expenses and research. when necessary.
• Assist Accounting 1, with calling vendors to ask and/or verify payments.
• Scan receipts and other documents including shipping labels into applicable files when necessary.
• Move check run and bill payment scans from scan folder to individual vendor or client files.
• Assist our departments with credit card payments over the phone and keep log.
• Print credit card reports (monthly statements and by user) to balance/reconcile.
• Use journal entry method on Quickbooks to enter flight charges given by employee and expense to applicable clients.
• Use journal entry method on Quickbooks to record USB Drive charges and expense to applicable clients.
• Assist Accounting 1, with case expense reports (make sure all stamps and other charges on client’s file are accounted for on the report.
• Assist Accounting 1, maintain the books and records of all firm bank accounts including operating and IOLTA; Monthly, quarterly and annual financial planning, reporting and analysis; Work with external CPA by preparing all schedules necessary for their review of the firm’s financial records and for their preparation of tax matters; if needed.

Experience:

Bachelor’s degree - Accounting/Finance preferred

5 years of Quickbooks experience (required)

5 years of professional experience working in a Mid/Senior level accounting role AP, AR, reconciliation, GL and financial reporting experience working with an IOLTA account preferred.

Software:

Experience with Filevine Case Management software highly desired.

Advanced skills with QuickBooks, Microsoft Excel and Outlook is necessary.

Our ideal candidate possesses unquestioned integrity, discipline, systems/ procedures oriented, detailed oriented, motivated, self- starter, ability to multi-task, and an excellent communicator (written and verbal).

To apply for this position, email resume, salary requirements and a concise paragraph(s) stating why this position is for you. All requirements must be submitted to be considered.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• QuickBooks: 5 years (Required)

Work Location: One location

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