Job description

GENERAL FUNCTION:

Under the general direction of the President, manages the internal accounting processes for a growing new home builder. Remote employees will be considered but must live in MST zone or be willing to work normal business hours in MST. Position will be mostly work-from-home but some in-person meetings will be requested as needed. Preference will be given to applicants living in Southwest Wyoming.

SPECIFIC RESPONSIBILITIES:

• Maintains check register for each assigned entity.
• Understand the principles of customer service and in recognize that “good” service often requires a “shocking level of response”.
• Process all construction bank draws and make timely deposits and recordation of same.
• Reconciles all assigned checking accounts, including any “hand checking” petty cash accounts.
• Processes invoices and approved purchase orders for payment in a timely fashion each week.
• Prepares monthly cash requirements report for approval by Director of Financing. A bi-weekly cash flow projection report is often a portion of this weekly procedure.
• Is main liaison to all vendor and supplier accounting departments.
• Attends regular staff meetings.
• Enters data into computer system each day. Maintains vendor information and insurance database.
• Make and record deposits within 24 hours or one business day of receipt of checks or cash.
• Manage office supply ordering and procurement.
• Tracks and reports on operational performance benchmarks and actual results as assigned by Owners.
• Assists Construction Ops Manager and Estimator/Purchasing with monthly PO variance analysis.
• Follows internal accounting controls to ensure professional and secure handling of Companys’ finances.
• Handle computer closing process for all jobs closed during the month.
• Accept job progress information from schedule.
• Add new non-job invoices.
• Add new vendors.
• Prepare checks.

PREREQUISITES FOR SUCCESS:

• People skills to articulately and professionally handle communication with customers, employees and vendors.
• Accounting and Finance ability to maintain accurate records, and accounting schedules. Minimum of Associates degree in accounting required. Thorough understanding of job costing essential. Experience with accounting for Homebuilding preferred.
• Organizational aptitude to keep detailed records and a clean filing system and work area.
• Computer aptitude and willingness to learn to process needed data and to communicate via reports, spreadsheets and letters. Excel, Word and back office accounting software experience a prerequisite.
• Willingness to learn new and varied tasks.
• Must have understanding and willingness to process draw requests in a timely fashion and to insist upon accurate reporting to/from banks.
• A willingness to handle accounts receivable collection when necessary. Coordinates with Sales to make sure all customer deposits received and recorded according to schedule
• Ability to hold confidential information that is proprietary to the management of the Company

Position Measurements: Accuracy of Statements Balances.

• Checks and deposits entered per Smart Dwellings schedule.
• Accuracy of work.
• Work done on time.

ORGANIZATIONAL RELATIONSHIPS:

REPORTS TO: President

WORKS WITH: Management Team, banks and outside vendors and trade contractors.

SUPERVISES: Data entry and admin assistant personnel

CLASS: Exempt

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k) matching
• Paid time off
• Work from home

Schedule:

• Monday to Friday

COVID-19 considerations:
This is a work-from-home position and will require no travel or face-to-face interaction.

Work Location: Hybrid remote in Rock Springs, WY 82901

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