Salary: Starting $22.00 Hourly

POSITION SUMMARY

Reporting to the Program Director, the Data Clerk is responsible for performing clerical duties, collecting, validating and entering and/or scanning information into ARMS, generating ARMS reports, providing assistance and support within the program and assisting with participant attendance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform clerical duties
• Collecting, validating and entering and/or scanning information into ARMS according to program deadlines
• Generate ARMS reports
• Supports preparation of correspondence, reports (textual and statistical) and other documents directed to government agencies or for internal use, including inputting and retrieving data from clinical/client databases as needed.
• Establishes and coordinates meeting schedules, makes appropriate arrangements, and takes weekly staff meeting minutes.
• Maintains the training calendar to ensure that all staff are notified of required upcoming trainings
• Maintains training records and ensures Relias is updated with trainings completed
• Inventory, order, and maintain office supplies
• Assisting with tracking and gathering employee credentials for employee files including current Driver's license, certification, TB test, and CPR by ensuring ARMS is up to date.
• Participates in completing special projects and reports as assigned by program leadership when appropriate
• Assisting program with recruitment needs (i.e. initial screening, booking interviews, candidate follow-up, etc.)
• Provide assistance and support within the program
• Assist with maintaining participant attendance
• Attends and participate in (un)scheduled supervision meetings with assigned supervisor to discuss and review individualized development plans and pressing
• Attends all required staff training sessions in accordance with Phoenix House and state licensing requirements, completes all training on time
• Attends and participates in program and all staff meetings
• Adheres to and promotes the Phoenix House Mission, Vision, and Values while acting as a role model for others
• Other duties as assigned

EDUCATION/EXPERIENCE/CREDENTIALS

• High School Diploma or Equivalent required
• Previous data clerk experience preferred

KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrated commitment and adherence to Phoenix House Mission, Vision, and Values: I CARE For? Integrity, Collaboration Appreciation, Respect, Excellence, and Forward-Thinking
• Proficiency in MS Office systems
• Ability to utilize an electronic healthcare record
• Establish and maintain effective working relationships with others
• Communicate effectively with others both orally and in writing
• Ability to work effectively in a fast-paced changing environment
• Ability to establish and consistently enforce appropriate boundaries with patients
• Ability to model positive behavior and demeanor
• Excellent time management and organizational skills
• Ability to be flexible; problem solver, self-directed; customer service-oriented, and collaborative
• Bilingual in Spanish preferred

Job Number: 549