Job description

Job Title: Executive Administrative Assistant

Location:Mliford,OH

Job Type: Full-time

Job Description:

We are seeking a highly organized and proactive Executive Administrative Assistant to join our team. As an Executive Administrative Assistant, you will be responsible for independently performing day-to-day tasks in alignment with our management systems. Your role will involve various administrative duties, including facility management, security oversight, client visit management, audits, and other administrative responsibilities.

Responsibilities:

• Manage all aspects of facility management, including security requirements, housekeeping, material movement, front office management, inventory management, and compliance management.
• Ensure the optimum functioning of all security and access control systems, including monitoring CCTV coverage, analyzing security systems data, and generating reports.
• Coordinate and make necessary arrangements for client visits, including meeting room arrangements, cleanliness, and catering services.
• Ensure audit readiness of the location by enforcing company policies, complying with statutory requirements, and building codes.
• Maintain compliance with work environment guidelines, health, safety, and environment (HSE) guidelines, and conduct fire safety and health safety briefings and drills.
• Collaborate with property managers to ensure a conducive working environment and compliance with statutory and building guidelines.
• Maintain availability of safety and security equipment, as well as other office systems and equipment.
• Coordinate with internal and external stakeholders, including TCS senior executives, to understand project requirements and address administrative needs.
• Establish and maintain effective relationships with landlords and other stakeholders to fulfill organizational requirements.
• Prepare management information system (MIS) reports for expenses, seat occupancy, seat management, budgeting, provisioning, etc.
• Assist in the preparation of annual and quarterly budgets, monitor budget utilization, and manage invoice payment processes.
• Ensure valid agreements are in place with all vendors and maintain compliance with relevant policies.
• Be present on-site during working days to ensure effective administration of the premises.
• Perform any other administrative tasks as directed by the Admin Head.

Qualifications and Skills:

• Associate degree required; bachelor's degree preferred.
• 5-10 years of experience in an administrative function, preferably in a medium-sized facility (> 300 associates).
• Excellent English communication skills, both written and verbal.
• Proficiency in Microsoft Office, especially Word, Excel, and PowerPoint.
• Knowledge of office management and maintenance activities, safety and fire control systems, physical security system integration with IT security policies, personnel management, purchase/procurement processes, and finance/accounting processes.
• Strong organizational, planning, analytical, and problem-solving skills.
• Quick decision-making capability with the ability to work independently.
• Proactive, self-motivated, flexible, and adaptable to changing priorities.
• Professional demeanor and ability to multitask in a fast-paced environment.
• Good interpersonal skills and ability to work effectively in a diverse multicultural environment.
• Accessible via phone for any emergent requirement at the location.
• Willingness to work outside regular business hours if needed.

To apply, please submit your resume and cover letter to Batchu@proit-inc.com]. We look forward to reviewing your application and considering you for this position.

Job Type: Full-time

Salary: $55,268.91 - $60,476.57 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative Support: 6 years (Preferred)
• Facility Management: 6 years (Preferred)
• Security: 6 years (Preferred)
• Client Visit Management:: 6 years (Preferred)
• Audits and Compliance: 6 years (Preferred)
• Budgeting and Reporting: 6 years (Preferred)

Work Location: On the road

Speak with the employer
+91 6362002910

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