Panagora Group is a social enterprise dedicated to providing high-quality, high-impact international health, development, and learning consulting. We are a dynamic woman- and employee-owned small business partner focused on market-based and integrated local solutions that strengthen country capacity and independence; and on learning, communications, and technology solutions to accelerate and heighten impact. As a small business, we are able to implement novel and innovative approaches using highly participatory approaches to mobilize community, civil society, and government energy in defining and owning solutions, and to promote inclusive development that benefits all groups.

Job Description

Panagora seeks a senior program associate to provide a broad range of project management support, financial management, and operation support to sub and prime contracts. As part of a team, the successful candidate will also participate in new business activities and uphold new business and project management standards, policies, and procedures.

Duties and Responsibilities

Program Management

• Support program leadership in overall contract management, the development of budgets, and implementation of workplans, applying established Panagora policies and procedures
  
• Support the day-to-day supervision and oversight of Activity Office program staff
  
• Support Activity Office employee contract management, benefits allowances, and other contract requirements
  
• Recruit and field full-time and short-term personnel based on scopes of work and negotiated subcontract and/or prime contract agreements
  
• Track consultant assignments and billing on a monthly basis to support the correct and timely completion of timesheets
  
• Draft and initiate requests for approvals for new staff to the client.
  
• Coordinate travel arrangements, review and process expense reports for approval.
  
• Establish, maintain, and develop a smooth working relationship with activity staff, consultants, and clients
  
• Support communications between home office, field office, and technical and management staff to ensure regular, open communication, including note-taking at routine team meetings
  
• Identify and document good practices and lessons learned; contribute to the development of Standard Operations Procedures (SOP), policies and support the development of new projects
  
• Support team in developing high quality technical deliverables and incorporating high-impact technical interventions into programs
  
• Provide project management and analytical support in various ad hoc corporate and project-level initiatives
  
• Supports the development of presentations, report-outs, and trainings
  
• Supports contract reporting, deliverables, documentation, and procurement of good and services
  
• Support project start-up and close-out activities
  
• Foster an inclusive, respectful work environment consistent with Panagora’s values related to diversity, equity, and inclusion
  
  

• Conduct critical review and reporting of project financials; track project activities and cost categories in line with the approved budget, forecasting, and evaluation of burn rate.
  
• Coordinate and monitor the financial, administrative, and technical aspects of the project in line with Panagora policies and donor requirements
  
• Update, review, and maintain subcontracts and modifications
  
• Conduct quality reviews and validation of monthly invoices supporting documents for accuracy and submission to the client
  
• Maintain, and update financial databases and spreadsheets and generate various financial reports as required
  
• Set up and review purchase orders and work orders in Deltek Costpoint for project staff and consultants and check to ensure they have all the relevant information and are coded correctly
  
  

• Interface with functional support areas, including Finance and Administration, Contracts, Human Resources, peers, and liaison for the project
  
  

New Business:

• Support Proposal development across Panagora programs
  
• Serve in a variety of progressively more experienced roles during capture and live proposal cycle; serve as a mentor
  
• Capture and share the knowledge developed through Panagora programs. Support the production of global guidance and reference documents
  
• Assist in formatting and editing of proposals
  
• Other new business tasks as required
  
  

Requirements

Reports to: Program Manager I, Program Manager II, or Senior Program Manager

Benefits

No telephone inquiries, please. Finalists will be contacted. Only applicants who include the required application components will be considered.

Panagora Group is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Due to the ongoing pandemic and based on guidance from the CDC, federal and local government agencies, Panagora Group is currently working a hybrid work schedule, including fully and partially remote work schedules. COVID vaccination will be required to work onsite at Panagora home office or project site located on US Government property.

Panagora Group, Inc. offers competitive salaries including regular performance reviews and merit increases with an excellent insurance program (health, dental and vision) paid leave, holidays, bonuses, employee assistance program, training and development assistance, commuter allowance, phone allowance, Society for International Development and Humentum Memberships, as well as employee stock ownership (ESOP) and 401K programs.