SUMMARY

Provide administrative support to the Director while offering assistance for all production and incentive related activities for the Cherokee Nation Film Office, including assignments related to events, location scouts, filmmaker assistance, incentive applications, and production tracking. This position will collaborate with all of the Cherokee Film (CF) team, but reports to the Director of the Cherokee Nation Film Office (CNFO).

ESSENTIAL DUTIES AND RESPONSIBILITIES

Includes the following:

• Manages and maintains schedules, coordinates, and organizes various meetings, conferences, teleconferences and travel.
• Assists Director in communication and recruitment efforts with global industry prospects.
• Assists Director in tracking all applications, contracts, and deadlines for the incentive.
• Work with Director on researching industry trends and incentive policies statewide/nationwide.
• Support multiple production types including motion picture, television, and commercial.
• Prioritizes, compiles, and distributes various correspondences.
• Receives, screens, and responds to incoming calls and messages.
• Composes, proofreads, and finalizes correspondences, memorandums, reports, meeting minutes and presentations.
• Enters purchase requisitions and expense reports into database.
• Maintains professionalism in handling confidential/sensitive information for executive leadership team.
• Communicates with all levels of the organization as well as external parties.
• Maintains office supplies, office equipment and filing systems.
• Participates and contributes to special projects.
• Performs other job-related duties as assigned.
  

SUPERVISORY/MANAGEMENT AUTHORITY

No supervisory/management authority.

EDUCATION AND EXPERIENCE

Associates degree in business or related field and 5 years of administrative experience or an equivalent combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong interpersonal skills with the ability to work in a team setting.
• Excellent written and verbal communication skills.
• Ability to adapt to changes, manage competing demands and deal with frequent changes, delays, or unexpected events.
• Ability to proactively anticipate needs/priorities and respond accordingly.
• Ability to prioritize work schedule and function with minimum supervision.
• Ability to maintain confidentiality and display integrity, accountability and respect in dealings with internal and external customers.
• Knowledge of Microsoft Office products and office/business procedures and equipment.
• Excellent project management and organization skills, including the ability to handle multiple complex projects simultaneously against deadlines.
• Ability to maintain a positive professional working relationship with management and coworkers.
• Must have and maintain a valid driver’s license.
  

WORK ENVIRONMENT

Work is primarily performed in a climate-controlled office setting. Work may require travel.