Senior Sales Specialist
Full Time
Lakewood, CO
$53,484 - $78,276 a year
Posted Just posted
Job description
Department Information
This position is open to Colorado residents only.
A
n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.
THIS IS A TERM LIMITED POSITION, GRANT FUNDED
Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.
Our Vision - Creating safer and more resilient communities across Colorado.
Our Core Values – Unity, Honor, Service
Visit our website to learn more about the work we do to keep Colorado safe!
CDPS is an equal opportunity employer. See our EEOD Utilization Report (2020)
CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace. CDPS is an equal opportunity employer.
Why Do I Love My Job at CDPS
At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!
Careers with a purpose:
If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.
You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.
Unmatched Benefits:
We highly value work life balance and offer excellent work-life programs, training, and professional development opportunities!
Did you know that only 15% of employers offer a defined contribution plan? CDPS offers unmatched retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus 401K and 457 plans.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
CDPS provides generous time off including 11 paid holidays per year plus vacation, sick leave, and wellness days.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.
Additional benefits we offer include free ECO passes for qualifying State employees within the RTD service area, and reduced college tuition at CSU Global and DeVry University.
Description of Job
ABOUT THE WORK UNIT
The Office of Adult and Juvenile Justice Assistance (OAJJA) administers federal and state criminal and juvenile justice funding programs and provides staffing support to the Justice Assistance Grant (JAG) Board and the Juvenile Justice and Delinquency Prevention (JJDP) Council. In addition, OAJJA staff are actively involved in policy initiatives intended to improve the criminal and juvenile justice systems. The Governor-appointed Juvenile Justice and Delinquency Prevention (JJDP) Council establishes funding priorities for the funding from the OJJDP and serves in an advisory capacity to the Governor and State legislature as well as state agencies on juvenile justice and delinquency prevention matters. Similar to the JJDP Council, the Governor-appointed Justice Assistance Grant (JAG) Board establishes funding priorities for the Justice Assistance Grant and serves in an advisory capacity to the Governor and State legislature as well as state agencies on criminal justice matters.
WORK ENVIRONMENT
This position will work within a hybrid model of home and office.
ABOUT THE POSITION
The purpose of this position is to analyze, compare, monitor, and report on the financial activities of subgrantees for federal and state funded grant programs that include, but may not be limited to federal formula grants, federal competitive grants, grant awarded from private entities or funded through the State’s legislative process. This includes reconciliation of program expenditures with the states accounting system, reviewing budgets from grant applications, processing grant agreements, reviewing quarterly expenditures reported by subgrantees, processing payments to subgrantees, reconciling grant charts to the State’s accounting system (CORE) and the work unit’s grant management system, reviewing grant status with program managers, and performing financial monitoring on subgrantee expenditures. Provides financial support, leadership and technical assistance to subgrantees throughout the state.KEY RESPONSABILITIES
Reviews financial quarterly reports and the extensive back-up documentation submitted by the grantees and determines the accuracy and appropriateness of the reported expenditures. Reviews payment requests and budget modification requests by comparing expenditures to disbursements and tracking spending patterns to determine if the requests are appropriate and within the accepted grant management procedures of the program. Provides information and recommendations to the program managers as to the approval, denial, or modification of financial requests from grantees based upon an extensive analysis of the cash requests for each assigned grant program. Works with grantees to rectify problems with cash requests and explain to them why a cash request can or cannot be processed. Processes disbursements of approved funds through CORE. Ensures submission of correct grantee information to federal agencies. Notifies grantees of errors or omissions in reports and work with them towards a satisfactory reconciliation.
Reconciles monthly and year-end grant expenditures to the state accounting system (CORE). Analyzes data, identifies and resolves problems using appropriate accounting procedures. Verifies fiscal compliance by the work unit and its grantees for fiscal year opening and closing activities.
Assembles, analyses, reviews and approves information for budgeting and reporting purposes.
Prepares and distributes reports that are used by departmental management, OAJJA Boards, the legislature, Governor, Colorado’s Congressional Representatives and Senators, and others. These reports are utilized for grant funding decisions, decisions by the Legislature, and other state agencies. Collects data from OAJJA grantees and compiles, analyzes and oversees the communication of that data to federal and state entities including SAM, Zoom Grants (or current grant management system), and CMS.
Acts as a liaison for OAJJA with Division and Departmental staff in accounting, purchasing, and administration to exchange information, clarifies misunderstandings, and identifies and resolves problems. Establishes and maintains professional working relationships with administrative officials and grantees.
Participates in the competitive grant application processes by reviewing applicants’ budgets for accuracy, allowable expenses and compliance with program guidelines prior to funding meetings. Recommends to the program manager any necessary corrections that need to be made to the financial reports. Assists with compiling comparison data for staff and board members which is used at the funding meetings. Following funding decisions, input and updates data submitted for required grantee award reports.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
MINIMUM QUALIFICATIONS:
Six (six) years of professional grant management experience, financial audit experience that included planning, coordinating, managing grants or other restricted funds.
OR
Bachelor's degree in any field AND two (2) years of full-time professional grant management experience, financial audit experience that included planning, coordinating, managing grants or other restricted funds.
OR
A Master's degree from an accredited college or institution in accounting, finance, auditing, business administration, criminal justice, or public administration or a closely related field AND one (1) year of professional grant management experience, financial audit experience that included planning, coordinating, monitoring, managing grants or other restricted funds.
REQUIRED COMPETENCIES
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Excellent reasoning and analytical and problem-solving skills; Detail-oriented and highly accurate;
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Collaboration - Professional, enthusiastic, positive attitude, able to collaborate, communicate and cooperate with multiple cross-functional partners.
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Execute good judgment and acumen in solving problems. Building strong working relationships and responding to the needs of partners and stakeholders.
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Ability to work and successfully navigate in a highly politically charged environment at times; ability to maintain relationships.
PREFERRED COMPETENCIES
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Experience with federal regulations
CONDITIONS OF EMPLOYMENT
Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search and a reference check.
APPEAL RIGHTS
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
NOTIFICATIONS
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
EQUITY, DIVERSITY AND INCLUSION
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Christine Moreno, christine.moreno@state.co.us
PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION
- Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
- All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
- Comparative Analysis Steps may include:
- Structured application review by a panel of SMEs.
- Written sample of previous work.
- For an overview of State of Colorado application process and application tips, please view this video.
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