Senior Office Specialist
Full Time
Prineville, OR
$2,823 - $4,073 a month
Posted Today
Job description
Initial Posting Date:
05/16/2023
Application Deadline:
06/06/2023
Agency:
Department of Fish and Wildlife
Salary Range:
$2,823 - $4,073
Position Type:
Employee
Position Title:
Office Specialist 2 (Office Specialist)
Job Description:
Make a Difference in Oregon's Natural Resources!
Help the Oregon Department of Fish and Wildlife fulfill its mission: To protect and enhance Oregon's fish and wildlife and their habitats for use and enjoyment by present and future generations.
Help the Oregon Department of Fish and Wildlife fulfill its mission: To protect and enhance Oregon's fish and wildlife and their habitats for use and enjoyment by present and future generations.
This is a permanent, part-time position with the Oregon Department of Fish and Wildlife (ODFW) located in Prineville.
Are you a detail-oriented person who thrives working in a fast-paced, team-oriented, friendly environment? If so, this job may be for you!
What you will do:
- Greets and works with the public in a pleasant, cordial and efficient manner, projecting a professional, service-oriented image. Answers main telephone lines and handles over-the counter requests from the public which may include answers to hunting and fishing regulations, and miscellaneous department programs. Tactfully, efficiently and cordially takes care of problems and answers customer questions. Uses independent judgment in responding to questions of laws, regulations, policies and procedures. Operates Point of Sale electronic licensing system. Issues Pioneer and Disabled Veteran licenses, issues duplicate and exchange tags, issues tag exceptions for customers who missed tag sale deadlines, issues Landowner Preference damage tags, and issues duplicate hunter education cards. Keeps current on eligibility requirements for each type of license/tag. Provide Oregon State Police with hunter/angler information for enforcement purposes
- Prepares purchase orders and transmittals for payment of services and supplies received. Monitors purchasing compliance with state[1]awarded contracts. Occasionally uses a state issued SPOTS purchasing card for work related purposes. Maintains computer tracking of various district cost centers. Aides district personnel with budget preparation and reporting.
- Receives incoming telephone or 2-way radio calls and directs them to appropriate staff members or records messages. Types correspondence, reports and miscellaneous materials using a computer. Receives and distributes incoming mail, and processes outgoing mail. Sends/receives faxes and maintains the machine. Regularly uses a photocopy machine. Is responsible for maintaining adequate postage. Inventories office supplies and orders replacement supplies.
The above statements are intended to describe the general nature and level of work being performed. They are not an exhaustive list of all responsibilities and duties required.
Working Conditions
- May sometimes be confronted by irate public, or be required to receive and handle dead or injured animals when alone in the office. Must be able to prioritize and maintain work schedule when alone in an office setting where multiple interruptions frequently occur, such as responding to phones, radio, and walk-ins at the same time.
- The duties of this position may include the use of a SPOTS Card for work-related purchases as a benefit to the agency. Prior to being issued a SPOTS Card the employee must meet all necessary requirements in accordance with ODFW Policy ASD_250_03-SPOTS, including completing ODFW SPOTS Card training. Continued eligibility to possess and use a SPOTS Card requires that the holder remain in full compliance with ODFW Policy ASD_250_03—SPOTS. The successful candidate will be subject to a criminal history background check with fingerprinting and will be subject to annual checks during employment.
Criminal Records/DMV Check
Applicants are subject to both a criminal history and motor vehicles check. Driving is required for all positions. Out-of-state finalists will be required to present a current certified or uncertified driving record for review to be considered for the position. Be prepared to obtain as soon as possible. You are expected to provide the out-of-state driving record before an offer can be made unless extenuating circumstances exist. Adverse background and/or driving information may disqualify you from further consideration.
Applicants are subject to both a criminal history and motor vehicles check. Driving is required for all positions. Out-of-state finalists will be required to present a current certified or uncertified driving record for review to be considered for the position. Be prepared to obtain as soon as possible. You are expected to provide the out-of-state driving record before an offer can be made unless extenuating circumstances exist. Adverse background and/or driving information may disqualify you from further consideration.
NOTE: Within three days of hire, applicants will be required to complete the U.S. Department Homeland Security's I-9 form confirming authorization to work in the United States. ODFW participates in E-Verify. ODFW is not able to support VISA sponsorships.
We are seeking applicants who meet the minimum qualifications and have the following skills and experience:
Minimum Qualifications:
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
- An associate degree in any field; OR
- An equivalent combination of education and experience.
Requested Skills:
- Using a computer to enter, update and retrieve information
- Use various software and programs including Excel, Word, Access, Outlook
- Handling multiple tasks, assignments and duties
- Filing and following records retention guidelines
- Customer service (via phone, email, and in person)
- Compiling, sorting, reviewing and validating documents for accuracy and completeness.
Additional Information:
Your answers to the supplemental questions must be supported by the "Job History" section in your application or you may not be considered for this position. Resumes will not replace the completed "Job History" section in your online application. You may be disqualified if your experience listed in the “Job History” section does not include information used to: 1) meet the minimum qualifications of the job and 2) back up your answers to the supplemental questions. If any of the positions listed in your application are part time or seasonal, be sure to include the dates you worked (month and year) and the average amount of hours worked per week in the duties section. Only those individuals who most closely match the requested skills will be invited to an interview.
Note: You will be required to provide a copy of your official or unofficial transcripts (online transcripts are acceptable) during the selection process that show your name, the name/address of the institution, coursework with passing grades, and degree conferred (including date), if you are using education to qualify. Transcripts and cover letters can be attached to your application in the Resume/CV/Cover Letter attachments field when you apply. Cover letters may not be reviewed unless it is stated as a requirement in the job posting.
For helpful tips on filling out your job history, responding to the supplemental questions, and submitting your application,
click here
Internal Applicants: The contact information that is prefilled on your application is typically your work email and work phone number. Be sure to check your state email and Workday notifications for your status regarding the recruitment process. If you are away from the office or unable to check your state email account for an extended period, contact the HR Recruitment Unit and the hiring manager to let them know your personal email and phone number where you can be contacted. This will help to ensure you do not miss out on any correspondence that may be related to an interview. If you apply for a position as an internal applicant and then terminate while the recruitment is still in process, contact the Recruitment Unit to have your contact information updated.
External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.
The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
Reasonable accommodations for interviews will be provided upon request to individuals with disabilities. If you are experiencing difficulty applying for this position or have questions, please contact the ODFW Human Resources office at 503-947-6051.
This recruitment will be used to establish a list of qualified people to fill the current vacancy and may be used to fill other vacancies as they occur.
The employee in this position will be represented by the Service Employees International Union (SEIU) and will be subject to all terms and conditions of the collective bargaining agreement. Pay and benefits on all job listings may change without notice.
Veterans - If you are an eligible veteran and you meet the qualifications, veterans' preference points will be added to your score. For more information on veterans' preference points visit
www.oregonjobs.org
and select Veterans resources under Resources. Please do not attach veteran documentation to your initial application, after you have applied you will be sent a task in your Workday account to provide your veteran documentation at that time.
Find information on
State of Oregon benefits
More information about our agency can be found on our social media accounts and at
myodfw.com
and
https://www.dfw.state.or.us/
If you are passionate about natural resources, we invite you to join our team and assist with furthering ODFW’s mission by partnering with communities and sharing how our work has a positive effect on Oregon’s fish, wildlife and their habitats. ODFW is dedicated to cultivating a diverse and inclusive workforce as we strive to represent and better serve our neighboring communities. Our most important asset is our employees, and each person brings unique, different, and important contributions to the workplace and community we serve. With Oregon’s changing demographics, a workforce that reflects this change will make us stronger and create an opportunity for better decision making. Consider joining our team as we lead ODFW into the future!
The Oregon Department of Fish and Wildlife is an Equal Opportunity/Affirmative Action Employer
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