Senior Facilities Specialist

Reports to

Senior Manager, Facilities

Location

Exempt Status

Vehicle Benefit

Purpose

~ Responsible for projects at the HMA National Headquarters (NHQ), Regional office buildings and training centers.

~ Work closely with Hyundai Motor America (HMA) Sr. Facilities Mgr. and Facilities Mgr. with maintenance and construction.

~ Assign/monitor engineers/techs team with Facilities requests. Oversee progress and approve completed work.

Major Responsibilities

~ Support the Facilities team on maintenance and construction projects for the NHQ and the nationwide properties.

~ Manage of audio-visual (AV) and video conferencing systems.

~ Manage door access control and CCTV camera systems (software and hardware).

~ Be knowledgeable in furniture systems, office space planning/ tracking and staff move projects.

~ Work with vendors/contractors to create scope of work and proposals.

~ Manage vendors/contractors, review invoices, submit purchase and budget requests.

~ Participate in annual budget creation process.

~ Monitor and assign support ticket requests.

~ Must be flexible to take on other tasks outside this job description, as required by Management.

~ Travel required (typically Los Angeles County), no more than 5%.

Major Responsibilities (continued)

Authority

~ Work alongside our Facilities management supplier at NHQ; monitor the progress and quality of their work; confirm all work is completed and work orders closed.

~ Review and make recommendations for outside suppliers/contractors, budgets, and proposals.

~ Authority to initiate Purchase Requests (PR) and check requests; review and approve expense reports

~ Approve supplier invoices for payment.

~ Prioritize incoming Facilities requests, selection of suppliers, and assignment of tasks to Facilities technicians.

~ Propose new project initiatives, develop budget, and manage the project life cycle.

~ Assess critical issues, identify problems, and recommend solutions.

~ Review & evaluate NHQ and regional offices’ supplier performance, take corrective action, recommend replacement of underperforming suppliers.

~ Participate in recruiting activities for associate/contractor positions within Facilities.

Education

Related Experience

~ Five years’ experience:

~ Supervising Facilities vendors.

~ Supporting audio-visual (AV) and video conferencing systems.

~ Supporting door access control and CCTV camera systems (software and hardware).

Skills/Knowledge

~ Experience in troubleshooting building systems.

~ Thorough understanding maintenance and repairs.

~ Strong analytical skills.

~ Excellent written and oral communication skills.

~ Works well independently and in a group setting.

~ High degree of proficiency in Microsoft Office (Excel, Word, Power Point).

Certification Required

~ N/A.

Physical Requirements

Work Model

Compensation

Benefits

Actual pay will be based on skills, experience and education. Our total rewards package includes base salary, bonus and benefits. Benefits include healthcare insurance (medical/prescription, dental, vision), 401(k) company match, a quarterly employer enhanced contribution, basic life insurance, short- and long-term disability, employee assistance program (work/life balance programs and confidential counseling), expert medical services (provider referrals, second opinion), business travel accident insurance, health advocacy (coordinate care and services, assistance with claim and billing issues, understanding Hyundai benefits), annual discretionary bonus, accrued vacation pay, company provided sick pay, vehicle lease program (monthly fee includes insurance and maintenance).