Large Multi-Specialty Healthcare Organization seeks experienced candidates to provide administrative functions to C-Suite leadership team. Experience in healthcare organizations preferable.

Candidates must be Professional, energetic self-starters and have the ability to function well in a fast-paced environment.

ESSENTIAL FUNCTIONS

• Receive, screen, and handle high-level calls in a polite and professional manner, taking accurate messages.
• Set meetings and manages calendars for the C-Suite and Business development team.
• Maintains agenda items for weekly corporate meetings and take minutes as necessary.
• Confirms customer and/or vendor appointments.
• Create reports for various projects and tracking information that will require the use of PowerPoint, Smartsheet, etc.
• Fax, scan, and email reports or other paperwork to appropriate parties.
• Maintains and organizes files as needed.
• Acts as liaison between Corporate Office and members of Management, collecting information, completing errands, delivering items, etc.
• Assists C-Suite and Business development team in various projects.
• Carefully thinks through complicated assignments; is careful with task completion demonstrating attention to detail.
• Complies with all regulatory agency regulations.
• Ensures facility and organizational values and skills are effectively communicated to all customers by staff interaction and behavior.
• Organizes and arranges onsite meetings
• Oversees Office Management

Other Requirements

• Excellent Time management skills
• Must work onsite in Tampa office
• Strong organizational and interpersonal skills and ability to multi-task
• Ability to work effectively with minimal supervision
• Proficiency with PowerPoint, Excel, Word, Smartsheet, Google Analytics, Google Ad Words, Reputation.com, Outlook, Teams, and Zoom
• 5+ years Executive level support or equivalent combination of transferable experience and education.
• Associate's degree required

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