Job description

Full Charge Bookkeeper

Rapid Door & Trim is seeking Senior Bookkeeper to join our team!

Our office is currently in Suffern NY and will be moving to Northvale NJ early 2023. Seeking someone who will start with us in Suffern and move locations with us.

Duties/Responsibilities:

· Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.

· Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

· Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.

· Assists with accounting records and ledgers by reconciling monthly statements and transactions.

· Records entry of, verifies documentation for, and distributes petty cash.

· Calculates and reports sales tax based on paid invoices.

· Track Change Orders and maintain accurate change order logs while comparing them to system software.

· Build monthly AIA invoices.

· Communicate with vendors regarding invoices and outstanding issues as assigned. This can include price discrepancies, requesting invoices be resent, logging invoices without tax, and following up with such vendors for resolution.

· Prepare and track lien waivers per project.

· Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.

· Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

· Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.

· Assists with accounting records and ledgers by reconciling monthly statements and transactions.

· Records entry of, verifies documentation for, and distributes petty cash.

· Calculates and reports sales tax based on paid invoices.

· Other related duties as assigned.

Required Skills/Abilities:

· Ability to take initiative and research to compile information as needed.

· Ability to work independently.

· Must be reliable and extremely trustworthy to maintain confidential and meticulous records.

· Excellent verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Excellent interpersonal and customer service skills.

· Basic understanding of clerical procedures and systems such as recordkeeping and filing.

· Must have at least 2 years experience in Quickbooks.

· Must be proficient in Microsoft Office Suite.

· High school diploma required; Business or related field degree preferred.

Job Type: Full-time 40 hours per week.

Hours: Monday - Thursday 8AM - 5PM; Friday 8AM-2:30PM

Salary: $65,000 - $80,000 DOE plus health benefit reimbursement plan, paid time off and SIMPLE IRA retirement program

Lots of room for growth and advancement

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• Paid time off
• Retirement plan

Physical setting:

• Office

Schedule:

• Monday to Friday

Experience:

• Construction: 2 years (Preferred)
• Microsoft Excel: 5 years (Required)
• QuickBooks: 3 years (Required)

Work Location: One location

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