Secretary to Director of Personnel
Full Time
Edinburg, TX 78541
Posted
Job description
- Prepare Board Agenda Items for employment of tutors/technology interns.
- Ability to manage time, organize work, multitask, and complete delegated assignments.
- Ability to write accurate memoranda, letters, and electronic mail without close supervision.
- Ability to carry out instructions and develop comprehensive plans with a minimum of supervision.
- Ability to meet deadlines for duties assigned.
- Ability to keep track/calculations (Time Clock Plus) to submit to the Payroll Department as needed.
- Maintains accurate records of absences in the Personnel Department as reflected in the SmartFind Express System.
- Assists with the Class Size Waiver data by gathering the information and distributing letters to the campuses.
- Update and distribute Salary and Supplement Handbook to key personnel yearly.
- Maintains current records of T-TESS Appraisers and distributes T-TESS Appraisal yearly calendar.
- Orders supplies and equipment for the Personnel Department.
- Reviews and enters data for department budget and capital outlay items.
- Prepares ASBs for Personnel Department and processes necessary forms for travel as needed.
- Prepares other forms such as Open Records Requests bills, requisitions for payment of invoices, payment authorization forms for mileage and supplies for Director of Personnel.
- Maintains effective working relations with all district employees as well as with colleagues of the surrounding school districts.
- Maintains the ability to speak to the general public in a pleasant, composed, and cordial manner.
- Maintains adequate knowledge of federal requirements to ensure compliance with local, state, and federal regulations as they pertain to duties assigned.
- Reviews incoming and outgoing correspondence, memoranda, reports and similar materials for the purpose of summarizing and/or referring to proper persons.
- Prepares correspondence, memoranda, forms, requisitions, and other records.
- Maintains records in an efficient manner.
- Maintains TEA, Region I, and Department Head correspondence as needed.
- Performs necessary bookkeeping functions.
- Makes preparations for Retiree’s banquet.
- Makes preparations for New Teacher Orientation.
- Prepares binders with Administrative resources for Principals/Department Heads for Principal’s Academy.
- Prepares school calendar for general distribution.
- Maintains a cordial, neat and orderly office setting.
- Maintains and files original committee meeting agendas and copies of board meeting agendas.
- Assists the Personnel Management Systems Supervisor and the Assistant Superintendent for Curriculum and Instruction as needed.
- Prepares forms and reports as requested.
- Maintains confidential reports in proper files.
- Updates Administrative Procedures notebook and keeps abreast of changes.
- Performs all duties in a safe manner to avoid injury to oneself and/or to others.
- Performs other related duties as assigned.
- Typewriter, computer, printer, scanner, copier, fax machine, calculator, telephone, shredder
- Maintain emotional control under stress, repetitive hand motions, prolonged use of computer
JobID: 5797
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
11/11/2022
11/11/2022
Location:
Personnel Department
Personnel Department
REPORTS TO:
Director of Personnel
APPLICATION DEADLINE:
Open Until Filled
LENGTH OF WORK YEAR:
226 days
DATE REVISED
Feb 02, 2021
WAGE/HOUR STATUS:
Non-Exempt
SALARY RANGE:
$19.26 Minimum
$28.90 Maximum
$28.90 Maximum
PAY GRADE:
PS6
PRIMARY PURPOSE:
The Secretary to Director of Personnel is directly responsible to the Director of Personnel and is expected to provide clerical assistance to relieve the administrator of paperwork permitting maximum attention to be devoted to education and educational administration.
QUALIFICATIONS:
Education/Certification:
TEA certification requirements High School Graduate or GED
College hours in Business Administration preferred
Special Knowledge/Skills:
Ability to operate computer
Ability to work with numbers in an accurate manner to keep track of time worked for non-exempt employees Knowledge of the operations, functions, and general scope of authority of school administration Experience:
5 years of secretarial work experience in school administration/or 2 years of college education
MAJOR RESPONSIBILITIES AND DUTIES:
EQUIPMENT USED:
Mental Demands/Physical Demands/Environmental Factors:
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Edinburg CISD does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Robert Vina, Coordinator of Personnel/Legal Issues, 411 N. 8th Avenue, Edinburg, TX 78539, (956) 289-2300, r.vina@ecisd.us.
Edinburg CISD no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. La siguiente persona ha sido designada para manejar consultas sobre las políticas de no discriminación Robert Vina, Coordinator of Personnel/Legal Issues, 411 N. 8th Avenue, Edinburg, TX 78539, (956) 289-2300, r.vina@ecisd.us.
Edinburg CISD no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. La siguiente persona ha sido designada para manejar consultas sobre las políticas de no discriminación Robert Vina, Coordinator of Personnel/Legal Issues, 411 N. 8th Avenue, Edinburg, TX 78539, (956) 289-2300, r.vina@ecisd.us.
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