Job description

The law firm of Marshall Dennehey Warner Coleman & Goggin seeks a full time PIP Scheduling Clerk. This position will have the ability to work out of one of our following offices:

• New York, NY
• Melville, NY
• Roseland, NJ
• Mt. Laurel, NJ
• Philadelphia, PA
• Wilmington, DE

RESPONSIBILITIES:

• Responsible for the chronological placement of correspondence, legal documents and all relevant file material in the appropriate files according to established policies and procedures
• Assist with preparation of files and coordination of file delivery to main office for client audits
• Perform basic clerical duties such as chronological filing of letters, documents and general file material
• Ensure files are maintained in a clean, neat and organized condition
• May be requested to assist with the coordination of closed files to off-site storage
• Occasionally, requested to perform data entry, attorney time entry and receptionist relief coverage
• Maintain positive contact with clients, attorneys, and staff and observes confidentiality of client and Firm matters
• Confirm depositions with counsel/doctors
• Reserve conference rooms as requested
• Process vendor invoices and research vendor invoices in receipts folder to attach to pre-bills
• Perform other related duties as assigned

REQUIREMENTS:

• High School diploma or its equivalency
• At least 1 year of recent office experience required. Law office experience is preferred
• Strong verbal and written communication skills
• Excellent interpersonal and customer service skills
• Must have positive attitude and demeanor
• Must be able to utilize telephone system on relief coverage basis
• Excellent organizational skills and attention to detail
• Ability to assemble files and to file documentation in chronological order utilizing alphabetical and numerical filing guidelines
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Ability to prioritize tasks
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Microsoft Office Suite and Microsoft Outlook

Salary range: $37,500 - $40,000

The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the Firm. Marshall Dennehey is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.

Firm offers a sound future, competitive salary, and an excellent benefits package.

Qualified candidates should submit cover letter and resume for consideration.

We are an Equal Opportunity Employer AA/M/F/D/V.

Job Type: Full-time

Pay: $37,500.00 - $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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