Description

About Us: The OSP Pre-Award Services team supports the Boise State research community in development and submission of over 600 proposals annually. The Pre-Award team works closely with faculty and staff across all campus units to ensure compliance with federal, sponsor and BSU regulations, develop strong budgets and confirm all required documents are uploaded and submitted by the deadline.

Job Summary/Basic Function: Within the Office of Sponsored Programs (“OSP”), the primary purpose of this position is to efficiently and timely assist in the submission of sponsored project proposals and coordinate the proposal submission process at Boise State University. A successful candidate will be strong in both technical skills as well as communication and will be able to work with a high volume of deadlines while staying organized and maintaining a superb attention to detail.

Level Scope: Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

TO APPLY: Submit your resume, cover letter, and contact information for three references with your application here: https://careers.pageuppeople.com/978/cw/en-us/job/497437/research-administrator-associate

Example of Duties

50% of Time the Research Administrator, Associate must:
OSP Proposal Submission Process: With minimal to very significant oversight, depending on the complexity of the proposal, assist principal investigators to submit basic-to-moderately complex proposals to state and local sponsors, non-profit sponsors, and other sponsors with informal submission requirements as well as new grant proposals and supplemental funding requests to Federal sponsors by:

• 
  Preparing, reviewing, and revising budgets and budget justifications.
• Reviewing and interpreting information in requests for applications/proposals and sponsor guidelines, policies, procedures, laws and regulations.
• Consulting with principal investigators, other OSP offices, departmental and college administrators, and compliance offices to assure the planned proposal activities are feasible and allowable in accordance with sponsor requirements, Boise State University policies, procedures, and guidelines, State of Idaho laws and regulations, and sponsor requirements such as financial conflict of interest, export controls, human participants, and animal subjects. Coordinate the resolution of potential issues with faculty, OSP Assistant Director, Pre-Award, other OSP Research Administrators, university legal counsel, internal audit, and other units as needed.
• Flagging unresolved issues for correction by OSP Contracting Services if the submitted proposal is awarded.
• Serving as the technical lead in the preparation of documentation required for submission, including project managing the submission, drafting letters of commitment and other administrative documents as required by requests for applications/proposals, reviewing representations and certifications in the proposal, and preparing documents for authorized signature.
• Assuring submitted proposals comply with all sponsor requirements, including that all required/optional documents are uploaded or compiled for submission and all document formatting requirements are followed. Failure to meet these requirements may result in the rejection of a proposal by the sponsor.
• Ensuring a complete and accurate transmittal form is prepared and routed for approvals prior to the submission of the proposal.

45% of Time the the Research Administrator, Associate must:
OSP Pre-Award Proposal Coordination:

• As part of the proposal intake process, gather information, coordinate with principal investigators, set up proposals in OSP’s information systems, and assign new proposals to Pre-Award Staff in consultation with the OSP Assistant Director, Pre-Award.
• Manage the Pre-Award email inbox and assign emails to team members as appropriate.
• Collaborate with the OSP Grants and Contracts Officer 1, in consultation with OSP Assistant Director, Pre-Award, to determine whether a request for assistance is a new proposal, supplement, continuation, or other transaction.
• Assist OSP Research Administrators with quality control for budgets (including applicable F&A and cost share), subaward documentation, and completeness of routing documentation in OSP’s information systems.
• Provide faculty with current and pending information upon request.
• Set up new sponsors, principal investigators, and subrecipients in OSP’s information system in coordination with the OSP Systems team.
• Update reporting tools, review the reports for outstanding proposals, and prepare end of month reporting to colleges.
• Assist in arranging Pre-Award team travel, conferences, and other trainings, making Pre-Award related purchases (such as mailing proposals), completing any required p-card reconciliation activities associated with the purchases, and helping OSP leadership to forecast remaining balances for the Pre-Award Team budget.

5% of Time the the Research Administrator, Associate must perform other duties as assigned.

Minimum Qualifications

Bachelor’s Degree and 2 years experience or equivalent

Preferred Qualifications:
Two years of research administration experience

Supplemental Information

Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills.
• Ability to efficiently and timely manage many competing priorities and time-sensitive projects, including the ability to satisfy sponsor deadlines.
• Superior attention to detail when reviewing proposal documents.
• Ability to create and review budgets.
• Ability to prepare and submit sponsored project proposals.
• Ability to work collaboratively to resolve issues.
• Excellent and timely customer service to faculty members, administrators and staff.
• Ability to represent the interests of the research enterprise to internal and external customers, including the ability to understand and explain Federal and State statutes, regulations, policies, and procedures.

Pay and Benefit s
Salary is $45,905.60 annually. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/ .

This position is exempt from classified state service and the rules of the Division of Human Resources and the Idaho Personnel Commission.

Questions?
Please contact Boise State Human Resources by phone at (208) 426-1616 or email at employment@boisestate.edu .

AA/EEO Statement – Boise State University is an affirmative action, equal opportunity employer. Boise State University is building a culturally diverse faculty and staff and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans. As a federal contractor, the University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. View Boise State's complete pay transparency policy statement. (Download PDF reader) (Download PDF reader) (Download PDF reader). If you require an accommodation to complete this application, please contact Human Resources at 208-426-1616.

Background Investigations – Any offer of employment at Boise State University will be contingent upon the successful completion of a criminal background investigation and may require a credit and/or motor vehicle background investigation depending on the position. Click here to view the University's full background investigations policy.

Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report – The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their campuses to all job applicants. Click here to read the Boise State University Safety Report.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

2225 W. University Dr.
Capitol Village #3
Boise, ID 83725-1265