Job description

Job Summary

The Black Car Fund is a not-for-profit that provides workers’ compensation insurance, safety education, and related benefits to For-Hire drivers who operate in the state of New York and are affiliated with companies that are The Fund’s Member Bases.

We are looking for an Administrative Assistant to perform a variety of administrative and clerical tasks at The Black Car Fund’s Driver Education Center in Long Island City, Queens. The successful candidate will work directly with the Director of Education.

Duties of the Administrative Assistant include assisting the Director of Education with daily office tasks and manage our Education Center’s general administrative activities as required. Said candidate must be organized, energetic, personable, articulate, quick study, takes initiative, and is a customer service friendly individual who can contribute to our expanding team.

Said candidate must also be willing to uphold the mission and values established by The Black Car Fund. The right candidate must have the proven ability to work effectively in a collaborative and diverse environment with all levels of business partners while remaining professional and level-headed.

Principal Duties/Responsibilities:

Administrative Assistant responsibilities could include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Office and office equipment and supplies. If you also have previous experience as a secretary or Executive Administrative Assistant, we’d like to meet you!

Other duties may include, but are not limited to the following:

· Answer and direct phone calls

· Check in class attendees and direct them to their classroom

· Plan meetings and take detailed notes

· Write and distribute email, correspondence memos, letters, faxes, and forms

· Assist in the preparation of regularly scheduled reports

· Develop and maintain a filing system

· Update and maintain office/ Center’s policies and procedures

· Maintain supplies and submit requests to the proper BCF personnel

· Maintain contact lists

· Provide general support to visitors

· Act as the point of contact for internal and external clients/company partners

· Liaise with executive and senior administrative assistants to handle requests and queries from senior managers when asked

· Manage training course and benefit material inventory

· Ensure that facility matters (restrooms, kitchen, classrooms, and coffee station) are reported and addressed accordingly

· Escalate issues, such as IT, facility needs to the proper personnel in a manner that’s directed.

Candidate Profile and Specific Requirements:

• 2 years prior experience as an Administrative Assistant, Secretary or Executive Assistant experience

This position also requires:

· Proven experience in the field

· Knowledge of office management systems and procedures

· Working knowledge of office equipment, like printers, copiers, and fax machines

· Proficiency in MS Office (MS Word, MS Excel, and MS PowerPoint, in particular)

· Excellent time management skills and the ability to prioritize work

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task

· Work weekdays and weekends

The Black Car Fund offers part-time employees the following:

• Sick days

NOTE: This position has the potential to become full-time provided that the candidate meets performance expectations, and the tasks and responsibilities increase.

The Black Car Fund is an equal opportunity employer.

Military veterans and spouses are encouraged to apply.

• Pre-tax Transit Benefit
• $2500 Signing Bonus

The right candidate will have the proven ability to work effectively in a collaborative and diverse environment with all levels of business partners. Ability to think and work independently, and multi-task while remaining professional and level-headed in a deadline-driven environment.

The Black Car Fund is an equal opportunity employer.

Military veterans and spouses are encouraged to apply.

Job Type: Part-time

Pay: $30.00 per hour

Schedule:

• Day shift

Supplemental pay types:

• Signing bonus

COVID-19 considerations:
Health and Wellness forms must be completed on days employees are working in the office. Mask wearing is required in certain circumstances, cleaning, and sanitizing multiple times a day.

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 2 years (Required)
• Administrative/Executive Assistant: 2 years (Required)

Work Location: In person

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