Job description
Purchasing Coordinator
Responsibilities include but are not limited to the following:
- Organize and place orders using Service Desk and Great Plains software for tracking. Ultimately, work to simplify the process for ease of ordering, confirming user permissions, checking invoices and reporting.
- Communicate with current vendors and identify new ones.
- Obtain proposals and negotiate the best possible prices.
- Provide strong internal customer service to ensure that end users get exactly what they need at the right time (we run on a semester basis like a college. Orders must be properly timed).
- Maintain constant communication ensuring happy customers.
- Authorize and code invoices to allocate to appropriate budgets.
- Code invoices for processing by Accounts Payable.
- Train new program staff on how to create initial PO's, search prior PO's, and code, on an as needed basis.
- Maintain order receipts and reconcile monthly purchasing credit card statement.
- Interface with FedEx or USPS, creating the shipping labels and scheduling pickups. Handle returns.
- Analyze spending by departments and operational expenses ensuring that departments do not go over budget.
- Use Salesforce to monitor inventory of member related items sold at our Front Desks (goggles, caps, diapers and locker locks, ordering as needed to ensure an adequate supply.
- Maintain a record of sales tax collected and file yearly sales tax reports
- On a monthly basis, process incoming revenue from various AG businesses into Salesforce /Traction On Demand). Log checks, credit card #'s, and wires that come in and allocate them appropriately into Salesforce.
Knowledge of Service Desk, Great Plains and Salesforce required along with strong computer skills including Excel and Microsoft Office 365.
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