Job description
Purchasing Assistant
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86682
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Position Highlights:
- Position: Purchasing Assistant
- Location: 1301 Central Street-Corporate Offices, Evanston Hospital, Evanston, IL
- Full Time/Part Time: Full-time
- Hours: Monday-Friday, 40 hours
- Required Travel: N/A
What you will need:
- Education: High School graduate or equivalent
- Certification: N/A
- Experience: 3 years experience in healthcare with strong computer and communication skills. Ability to manage multiple priorities.
- Skills: May need addendum
What you will do:
Job Summary:
The purpose of this job is to perform support functions for purchasing staff in accordance with established policies. Communicates indicated order information to end users as directed by purchasing staff. Assists in production and coordination of various reports. Assists in recall response management. Provides clerical support for purchasing, contracts and decision support staff within the purchasing department. This position under the direct supervision of the Director of Purchasing.
Knowledge and application of NorthShore policies and procedures that apply to job and area
- Follows identified procedures in the performance of job functions.
- Identifies and brings to manager's attention, potential deviation from procedures.
Corporate Compliance
- Abides by all of the applicable policies, procedures and guidelines of NorthShore and assists in the administration of the NorthShore.
- Ensures that actionable items are resolved in a timely fashion or moved to a higher level within the corporate structure of NorthShore.
- Agrees to prepare and provide aggregate reports for the Corporate Compliance Committee in a timely fashion.
Supports department clerical activities
- Support secretarial needs of purchasing, contracts or decision support staff for faxes, mailing, etc.
- Maintains and updates required departmental files for orders, contracts, etc.
- Assist with distribution of departmental mail and documents.
- Records and transcribes meeting minutes as required.
Provide buyer support
- Procure and process order confirmations, advising buyers of delivery and price conflicts.
- Update end-users as appropriate on delivery issues.
- Process order expediting report, advising buyers of order issues.
- Obtain proof of deliveries as appropriate from expediting report.
- Support departmental-directed receiving activities as appropriate (approved INR, ABM, North American, etc.)
- Obtain W-9 or other documents from vendors as requested by buyers.
- Perform system look-up activities, or templates maintenance requested.
- Perform data entry on indicated orders for buyers to release to purchase orders.
Support product recall reporting
- Maintain documentation of recalls sent to departments.
- Compile recall response for reporting.
- Follow-up on delinquent responses.
Building/Departmental Support
- Maintain coverage for reception at department and building as assigned.
- Maintain phone coverage for Purchasing department main phones.
Performs other duties as assigned to support Purchasing Department
NorthShore – Edward-Elmhurst Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals – Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) – all recognized as Magnet hospitals for nursing excellence. Located in Naperville, Linden Oaks Behavioral Health, provides for the mental health needs of area residents. For more information, visit NorthShore.org, SwedishCovenant.org, NCH.org and EEHealth.org.
When you work for NorthShore – Edward-Elmhurst Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.
Please explore our website (www.northshore.org) to better understand how NorthShore – Edward-Elmhurst Health delivers on its mission to “help everyone in our communities be their best”.
NorthShore – Edward-Elmhurst Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.
Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all.
EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.
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Job Posting
: Apr 13, 2023, 2:20:25 PM
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