Summary of essential job functions

This individual is responsible for administrative support for the functions of the Property Management Department and the Company overall.

This would include but not be limited to the following:

• Set up and maintain accurate files and records that may be easily accessed by all.
• Maintain correspondence files.
• Setup and establish lease files and brokerage agreement files.
• Handle correspondence, telephone contacts, and incoming mail, including confidential materials, in a professional and expedient manner. Administer e-mails, send and forward to appropriate people.
• Type and/or compose letters, meeting agendas, meeting minutes, purchase orders, contracts, memos, variances, narratives, vendor contracts, brokerage agreements, Letters of Intent and construction contracts as directed.
• Photocopying, faxing, scanning and file administration as needed.
• Assist the Property Management department with investor reports, projects and presentation. Organize, research, and gather required data as necessary. Provide assistance in preparing materials, compiling statistical information, and other special projects as required.
• Must be proficient in Outlook, MS Word and Excel, and other similar computer programs. Use of various software packages and visual aids to produce accurate documents, presentation materials, charts and graphics (type, proof, organize, design, create fonts, layout, etc.) within established deadlines.
• Assemble and distribute all lease documents received. Scan all lease documents into our network and prepare maintain the tenant lease file. Accuracy and timeliness is extremely important to this process.
• Greet visitors, screen incoming calls, schedule appointments, maintain calendar and play an active role in organizing and prioritizing its activities.

Qualifications

• Previous office experience preferred
• Experience with Microsoft Office programs (Outlook, Word, Excel, Access, Power Point)
• Strong work ethic, positive attitude, and good judgement
• Desire to work as part of a team with a strong focus on client needs
• Excellent communication and listening abilities
• Organizational skills; ability to manage projects effectively and on-time
• Ability to exercise discretion and maintain confidentiality
• Analytical and detail-oriented
• Ability to handle multiple tasks/assignments
• Punctual attendance
• Additional Information

Hours & pay plan

• 35-40 hours per week
• Medical & dental benefits
• Schedule will fluctuate Monday through Friday from 9am through 7pm
• $15/hr

Sales Coordinator

We are an equal opportunity employer.