Job description

Divaris Property Management, a regional Property Management company is seeking a Commercial Property Administrator to join our property management Team in Charlotte, NC.

This position will work closely with the Property Management Team, providing administrative/accounting support in the commercial property services.

Duties may include:

· Support client, tenant and vendor inquiries and resolving issues

· Provide phone support when members of the team are unavailable

· Initiate and follow up on maintenance work orders

· Maintain current vendor records and insurance certificates

· Maintain current tenant and vendor emergency contact(s)

· Assist with sourcing vendors for property maintenance and repairs and the bidding process to ensure client compliance

· Preparation of contracts for property maintenance and building construction as requested

· Create, organizing and maintaining tenant files, general and key files, including expiration dates for each property as well as general filing

· Assisting with the preparation of monthly management reporting packages

· Collaborate with Corporate office Lease Administration and Property Accounting Team members for Tenant information and accounting system updates in Yardi

· Arrange and document the transition of utility accounts relative to new and departing tenants; as well as reconciliation of utility deposits

· Researching and processing accounts payable/invoices for the portfolio for Property Manager approval

· Typing correspondence with vendors and tenants

· Collection of other necessary documents for tenant files (i.e. leases, amendments, riders, build-out and sign plans, estoppel letters, etc.).

What we are looking for in this position:

- Minimum 3 years administrative experience, Commerical Property Management a plus!

- Intermediate level Excel skills

- self-motivated, detail oriented, organized, team player and problem solving

- strong Microsoft office computer skills and YARDI experience a plus.

We offer a competitive compensation and benefits package including: medical, vision, dental insurance, 401(k) with company match, company-paid STD, LTD, Life and AD&D insurance, paid vacation, sick, holiday and personal time-off, training and professional development and advancement opportunities.

We are a Drug Free and Equal Opportunity Employer

Divaris Real Estate, Inc. is headquartered in Virginia Beach, VA with offices in Newport News, Norfolk, Richmond, Vienna and Roanoke, VA; Raleigh and Charlotte, NC; and Washington, DC. Divaris Real Estate and Divaris Property Management Corp. are divisions of The Divaris Group, an international real estate brokerage and property management company that currently manages and/or leases in excess of 31 million square feet of prime office, retail and industrial space from New Jersey to Florida.

Job Type: Full-time

Pay: $25.00 per hour

Schedule:

• 8 hour shift

Experience:

• Intermediate Excel: 2 years (Required)
• Administrative: 3 years (Required)
• Commercial Property Management: 1 year (Preferred)

Work Location: One location

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