Job description

ABOUT Deep Mile Networks, LLC:

Deep Mile Networks, LLC has been a premier provider of project management, training and technology solutions and management consulting services since 2006. The Company’s industry best practices, technically sophisticated solutions, and advanced methodologies have been developed and refined through more than a decade of experience serving the Federal government and Commercial sector. Our capabilities include program and project management, systems integration, systems engineering, IT transformation, systems analysis, data analysis / analytics, change management, Electronic Health Record (EHR) training, and e-learning support for many Federal agencies and the Commercial clients.

CLIENT:

Military Health System (MHS) | Defense Health Agency (DHA) – Health Informatics (HI)

POSITION SUMMARY:

Deep Mile has an opening for a Project Coordinator to join our team.

The Project Coordinator plays a key role in helping support the delivery of the PMO for a globally deployed team. Key responsibilities are listed below.

RESPONSIBILITIES:

• Provide analysis and assistance in planning and organizing projects that impact or enhance the overall EHR deployment program
• Monitor all department schedules so as to ensure that projects are completed on or before projected completion dates; collects and analyzes all necessary data including financial and performance Indicators, for resolution of problems, issues and concerns affecting the workstreams.
• Coordinate onboarding activities for new employees such as project orientation, personnel security/clearance, relocation (if applicable), and new hire documentation.
• Assist with and respond to inquiries from newly on-boarded employees regarding company and project policies and procedures.
• Coordinate with project team regarding employee travel requirements and schedule.
• Communicate travel schedule to employees and assist with their travel reservations (airfare, lodging, car rental, etc.)
• Serve as a liaison between employees and company’s third-party travel agency.
• Review third-party travel agency’s bookings for accuracy, cost-effectiveness, and company policy adherence.
• Provide travel coordination/support 24/7 (as needed) for the duration of employee travel.
• Track employees travel schedule to ensure all travel expense reports are promptly submitted after the end of travel.
• Review employee expense reports to ensure adherence to U.S. Federal Travel Regulations (FTR), as well as internal company travel polices.
• Ensure expense amounts are accurate and required receipts, statements, justifications, etc. are attached to the expense reports.
• Work with employees to update expense reports if needed.
• Assist with maintaining/updating travel policy documents.
• Provide administrative support as needed.
• Provide support in identifying, reviewing, and tracking business development opportunities that are relevant to Deep Mile capabilities and experience.

Required Qualifications:

• Bachelor’s degree in business or related field of study.
• Exceptional verbal, written and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Proficiency in Microsoft applications including Word, Excel, and Outlook.

The position will be performed on-site and will generally encompass a standard workweek spanning Monday through Friday during regular business hours.

US Citizenship Required

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Vienna, VA 22182: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Project management: 1 year (Preferred)
• MS Office: 1 year (Preferred)

Work Location: One location

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