Job description

Job description:

Reporting to the Executive Vice President (EVP), this role will commit approximately 75% of its time as a member of our Project Management Department. 25% of this role will be to support the EVP within the Estimating and Planning functions of the Company.

Within our culture, we work closely together to support our customers, and this role will have daily interactions with Shipping/Receiving, Production, Graphics, Accounting and Sales.

Duties:

Project Management duties (75%)

· Record product receipts, scan copies of product receipts onto the Company network, and email copies of packing lists to our customers.

· Place Purchase Orders with vendors and scan digital copies onto the Company network.

· Track status of submitted PO’s to include: vendor order acknowledgement, ETA for delivery, and tracking delivery status.

· Create internal Pick Orders our Inventory team will use to pull orders.

· Data entry of completed Pick Order into company software system.

· Use Company systems to create internal Production Orders.

· Create packing lists for shipped items, and update internal systems to reflect those shipments.

Estimating & Executive duties (25%)

· Provide outside vendors with specifications that allow them to develop quotes

o This person is not expected to know the specifications, or develop those on their own. The EVP and others will develop these specifications, and work with this role so the person learns and can develop more within the Company.

· Secure multiple vendor quotes and summarize for EVP review.

· Create and place Purchase Orders, scan onto Company network and submit to vendors.

· Update, and eventually create, pricing proposals for EVP review; submit proposals to customers.

· Maintain updated pricing schedules, working alongside the EVP.

· Create Production orders for “special projects” as requested by the EVP.

Other

· Spend limited time as needed on the Production floor and Shipping dock.

· Other related duties as required to properly perform this role.

Desired Skills and Experience

· 2 years’ experience in office administration, project support or inventory control.

· Solid MS Excel skills, with working knowledge of the MS Word.

· Proficient at data entry and very comfortable working with a computer.

· Comfortable and effective working within teams.

· Enjoy fast-paced environments.

· Required ability to speak English. Fluency in Spanish a plus, but not required.

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Elmwood Park, IL 60707: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)
• Project management: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: One location

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