Job description
Our People & Places Solutions business – reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do – the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology – we're integrating a multitude of these solution elements to build the smart environments of tomorrow.
Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.
Your Impact:
Support one of the largest and diverse technical solutions providers in the world and have a hand in laying the foundation for human progress.
In this Modified Full-Time Administrative Assistant role you will typically work between 30 to 32 hours per week and provide a wide variety of administrative and staff support services to an organizational unit. You will perform a variety of detailed tasks and ongoing assignments. Knowledge of defined procedures is used to evaluate situations and select a correct solution. You will adapt processes and procedures as necessary to meet objectives and receives work in the form of expected deliverables. You will apply judgment in determining work methods and balancing competing priorities. Your strong organizational skills and ability to communicate with staff at all levels – both orally and in writing will help us meet our client’s objectives.
Join us and we will assist in continuing the development of your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.
- Manage information flow
- Coordinate and Organize project files
- Invoice Review, Processing, and Tracking
- Facilitate the procurement of subconsultants, review and process subconsultant invoices
- Coordinate production and delivery of proposals, project deliverables, documents, drawings, specifications, etc.
- Assist project managers with development of budgets, tracking project financials, and preparation of reports
- Arrange travel schedules and prepare expense reports for multiple project team members
- Coordination of meetings and meeting summaries
- Coordinate and order lunches for various staff and client meetings
- Generate project briefings
- Assist project delivery teams and sales teams with weekly updates, preparation of reports, presentations, document management on SharePoint, and/or correspondence of technical and non-standard nature
- Ability to develop new or revise processes and/or procedures, or recommend improvements in support of a department or group of managers
- Office management including but not limited to ordering supplies, maintaining office cleanliness, organizing activities, serving as reception during client meetings, working with internal real-estate and outside vendors for repairs and regular maintenance of the office.
- Other tasks as needed
High School Diploma or equivalent required, plus additional, or specialized training preferred; college degree is desirable- 8 or more years of clerical or secretarial experience and project related support is preferred, especially for the duties listed
- Ability to perform complex activities independently
- Strong Microsoft Word, Excel, Project, SharePoint, and PPT experience required
- Experience with Oracle E-Business Suite is desirable
- Experience working with the high-level clients, government officials, and public desired
At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.
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