The Osborne Association serves individuals, families, and communities affected by the criminal justice system. Through our programs, we offer opportunities for people to heal from and repair harm, restore their lives, and thrive. We challenge systems rooted in racism and retribution and fight for policies and practices that promote true safety, justice, and liberation.

At Osborne, we are guided by core values and shared beliefs. We honor everyone's capacity to change, celebrate our shared humanity, are united in our pursuit of justice and equity, take all possible steps to keep our commitments and advocate for people and principles with fierce and tenacious determination.

We seek a full-time Program Assistant to join our Wellness and Prevention / CHI Program team. The Program Assistant will support CHI and the new LGBT grant. This position is responsible for working on and supporting our Wellness and Health teams, delivering daily support tasks that ensure the staff has the resources needed to operate smoothly and efficiently. This position reports to the Program Manager.

Responsibilities

• Greet individuals who are seeking assistance from Osborne programs.
• Promote a positive image of the organization by communicating Osborne Association’s mission and programs to various audiences.
• Assist program staff in maintaining both paper and electronic records.
• Compile information and accurately enter data into multiple databases.
• Prepare reports, documents, and letters to support program activities and engagement.
• Coordinate the distribution of information, proposals, manuals, and other materials.
• Maintain office workflow by implementing administrative systems, procedures, and policies that maximize the efficiency of office services and the quality of work products.
• Streamline the communication process among staff by preparing meeting agendas, assisting with maintaining work calendars, and making follow-up phone calls for all referrals to ensure appointments are kept.
• Maintain inventory and coordinate ordering of office supplies, equipment, and purchasing according to internal procedures.
• Perform other duties as assigned.

Education

• High School Diploma or equivalent

Experience

• Two years of administrative experience, including computer and data entry skills.
• Experience advocating for the LGBTQIA+ and/or HIV+ community involved with or impacted by the criminal legal system.
• Demonstrated proficiency in understanding systems and creating systems to maximize efficiency.

Benefits of Working at Osborne

Generous benefits including four weeks vacation, tuition reimbursement, flexible work schedule, excellent Medical, Dental, and Vision insurance, and a 403(b) plan with a company match. Career development through ongoing training and individual development plans.

The Osborne Association is an EEO/Affirmative Action employer and a VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, unemployment status, or any other protected category. The Osborne Association takes affirmative action in support of its policy to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

The agency is a NYC contractor and also provides services to facilities upstate, therefore we adhere to all state and city COVID 19 vaccine mandates. With the exception of an approved exemption/accommodation, effective December 1, 2021, all staff must be fully vaccinated, and provide proof of vaccination.

Thank you for your interest in the Osborne Association. Be sure to include a cover letter with your application. No phone calls please. We wish we could personally respond to each application. However, we are unable to do so due to the volume of interest received.