Job description

SUMMARY: The Production Assistant will provide support primarily to winemaking, with additional support to the cellar, laboratory, and facilities teams as needed. The position requires an understanding of winemaking to ensure the highest quality standards are always upheld. Additionally, the position requires a focused attention to detail, a passion for organization, and a proactive desire to help wherever needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Winemaking (60%):

• Accurate and timely data entry of all cellar work orders into Microsoft Navision (NAV).
• Maintain various wine inventories, including full barrel inventory, tank inventory, and finished goods library inventory.
• Prepare monthly reports, including 702 compliance report and California Agricultural Sulfur Use report.
• Schedule and coordinate shipping, including bulk wine tankers, full and empty barrels, and lees totes. Create and process BOLs for all shipments.
• Coordinate with winemaker on maintaining records of new barrel orders and receival.
• Support the laboratory by pulling samples as needed.
• Participate in winemaking blend tastings.
• Help with cellar tasks, including additions and grape sorting, as needed.

Harvest:

• Enter weigh tags from AgCode into NAV.
• Prepare weekly harvest completion reports.
• Coordinate the grape scale certification in preparation for harvest, harvest equipment rentals, and harvest lunches.
• Develop winemaking skills by performing and calculating harvest additions and inoculations.
• Coordinate with the vineyard team during harvest regarding macro bin storage and maintenance.

Bottling:

• Provide winemaking support during bottling, including daily case counts, QC on the bottling line, and organizing relevant paperwork.
• Help with special bottling projects, including hand-bottling and wax dipping large format bottlings.

Facility Operations and Office Management (40%):

• First point of contact for guests visiting the production area of the property. Direct arriving visitors in a friendly and professional manner.
• Maintain various supply inventories, including cellar and winemaking supplies, as well as breakroom, office, and cleaning supplies. Reorder and stock supplies as necessary.
• Maintain and organize production records, including safety, bottling, and winemaking documentation.
• Coordinate Duckhorn Vineyards production vehicle maintenance and maintain records.
• Manage the Conference Room schedules.
• Manage incoming and outgoing mail, including USPS and packages, as well as distribution of incoming items to appropriate recipients.
• Complete expense reports and process invoices; ensure that correct account codes are used and required signatures are obtained.

Other:

• Perform general clerical duties, including filing, photocopying, and faxing, as well as occasional errands, including trips to the grocery store or post office.
• Tackle special projects as needed, with an emphasis on organization.

QUALIFICATION REQUIREMENTS:

• Bachelor’s degree, college-level coursework in Enology, Viticulture, or related field.
• Previous experience in winery production.
• Excellent computer skills, including Microsoft Word and Excel.
• Good written and verbal communication skills.
• Detail oriented and organized, ability to multi-task and prioritize.
• Positive and proactive attitude.
• Creative and flexible team player with strong organizational and problem-solving skills.
• Valid California driver’s license.

PHYSICAL REQUIREMENTS:

• Ability to lift up to 45 lbs.
• Ability to drive a car.
• Ability to sit and stand for long periods at a time.
• Ability to pull, push, kneel, bend, and reach.
• Ability to work extended shifts as necessary.

Job Type: Full-time

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