Job description

Region:
Colorado

Location:
Aspen

Procurement Officer
*Sign-On/relocation bonus and housing may be available*
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The application must be filled out completely; stating "see resume"_ anywhere in the application, is not an acceptable substitute for a completed application._
Enjoy Industry Leading Benefits:

• Generous paid vacation and extended sick leave, holidays, and flexible work arrangements.
• Free and discounted transportation options to get around Aspen and the Valley.
• Professional development and learning opportunities, including a tuition reimbursement program.
• Health and wellbeing options that include Medical, Dental, Vision, robust and accessible employee assistance program, and nationally recognized wellbeing platform.
• Monetary bonuses for healthy lifestyle choices and to use towards other personal needs.
• Plan for your future with competitive employer contributions to a 401a retirement plans and Social Security, in addition to an individual 457b retirement plan and Roth IRA option. Have peace of mind with life and disability insurance.

The City of Aspen is an Equal Opportunity Employer
Job Title: Procurement Officer
Department: Finance
Classification: Exempt
Hiring Range: $36.20 - $40.73
Salary Range: $36.20 - $54.30
Position Summary: As a key team member, this position models the organization’s core values and mission in all interactions with the public and co-workers in the performance of complex administrative and compliance work for the acquisition of services, goods and products for the organization; develops procurement policies for consideration by the City Manager; and provides emergency procurement management.
Supervision Exercised and Received: Position works under the direct supervison of the Deputy Finance Director. This position may lead or supervise procurement support staff.
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Essential Job Functions:
Procurement

• Develops or directs the development of formal and informal bids and RFP/RFQ processes and coordinates compliance with legal standards.
• Manages communications with and between prospective bidders, vendors and departmental customers.
• Organizes in the solicitation, evaluation and award of bids and contracts and assists in performing price, cost and qualifications analyses.
• Oversees preparation or negotiation of contracts and awards. Oversees the preparation of proposed City Council resolutions for all public contracting activities.
• Plans, develops, and implement innovative strategies for value-based enterprise-wide procurement requirements.
• Ensures that requisitions, purchase orders, forms and other bid and proposal documents are in conformance with public contract laws and city policy. Ensures that procurement systems and processes conducted by departments meet legal standards.
• Plans, organizes, controls, integrates and evaluates the work of the assigned staff, where applicable through the intermediate managers.
• Reviews and approves purchase orders in compliance with City’s procurement policies.
• Resolves vendor or contractor grievances or claims against the City.
• Establishes and maintains effective communications and relationships with individual and groups at all levels within and outside of the City in relation to duties.
• Serves on various City task forces and special purpose committees and represents the procurement activities with selected external groups and organizations. Is active in appropriate professional groups and organizations.
• Serves as a key support staff in supporting the city’s disaster recovery plan.
• Responds as an emergency procurement officer in the activation of emergency declaration, including serving on emergency procurement team of the Pitkin County emergency operations center.
• Leads and advises project managers in the selection of appropriate procurement methods and strategies.
• Ensures compliance of contractual requirements. May assist in negotiating terms and conditions; may negotiate with vendors of behalf of client departments.
• Develops, reviews and executes various contract documents, e.g., facilities and rental agreements, construction, maintenance, professional services, and contracts with other local, state, and federal agencies.
• Maintains policies, standards, procedures and record-keeping requirements for all areas of responsibility; performance quality measures; evaluates and proposes new procurement programs and processes that will improve cost, quality, and customer responsiveness; establishes and enforces internal controls and procedures to ensure purchasing activities are conducted in compliance with all city policies and other legal requirements.
• Develops and conducts training classes for city departments in purchasing and contracting policies and procedures.
• Collaborates with broader finance team to ensure requisition tracking accuracy. Understands and assists in the maintenance of automated systems, online governmental contract bid systems, and the ERP system which includes purchase orders and requisitions.

City Organizational Values

• Supports and models the City of Aspen organizational values: Service, Partnership, Stewardship, and Innovation. Organizational values are shared principles that guide behavior across the organization. This position is responsible for upholding and applying these values while performing daily work functions.

Other duties as assigned.
________________________________________Core Competencies:
Displays the following key competencies and behaviors in the overall job performance to include knowledge, skills and abilities:

• Service: Provides service with excellence, humility, integrity, and respect in daily work, builds trust by listening, treats people with respect, acknowledges opportunities for improvement, and follows through with commitments.
• Partnership: Actively creates strong, supportive internal and external relationships to attain a common goal and achieve greater impact together.
• Stewardship: Balances social, environmental, and financial responsibilities, evaluating the impact of decision making on a thriving future for all.
• Innovation: Develops technical expertise to pursue new ideas and creative outcomes, grounded in Aspen’s unique culture, opportunities and challenges.
• Communication: Knowledge of effective and appropriate communication. Ability to use knowledge effectively in various contexts which may require oral, written, visual and non-verbal communication.
• Interpersonal: Works to develop strength in interpersonal skills. Has the ability to work well with diverse groups of people, both inside and outside the organization.
• Technology: Demonstrates technology skills sufficient for the nature and level of position. Demonstrates a willingness to learn new technologies and transition job duties accordingly to support technological advances and innovation.
• Procurement: Current knowledge or ability to learn of large-scale procurement and public works contracting methods and procedures, including research methods and techniques, including techniques of grading and analyzing supplies and materials, price and cost analysis, and value analysis.
• Policies and Regulations: Knowledge of federal and state procurement requirements, including government funded capital project procurements.

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Minimum Qualifications:
Education: A bachelor’s degree in a relevant field including accounting, business, pre-law, economics, public administration, political science, or a related field of study.
Experience: Three years of professional level office or project management/administration experience.
Technical Knowledge: Must be proficient in the following areas: Microsoft Outlook Email, and a basic understanding of computers and online computer-based technology applications, which includes accessing web based platforms.

• Proficient in financial functions in Oracle Cloud ERP or ability to become proficient within first three (3) months.

Licenses & Certifications:
Must possess a valid Colorado Driver’s License or be able to obtain one within 30 days of start date.
NOTE: Any combination of experience and education that would likely provide the required abilities, knowledge and skills as determined by the City of Aspen may be substituted for the requirements above.

Preferred Candidate: Has a Master’s degree in public administration or law, professional certification, or the ability to obtain certification, from the National Institute of Governmental Purchasing (NIGP) as a Certified Public Purchasing Officer (CPPO), or as a Certified Purchasing Manager (CPM).
NOTE: This position requires a Criminal Background Check upon hire. Employment is contingent upon successful completion of a Criminal Background Check.
Position Type and Work Hours:

• Regular full time, hours may vary with workload.
• Evenings/Weekends may be required depending on department needs and special projects.

Work Environment:

• Indoors: Office environment.
• Outdoors/Off-Site: Site visits to parks, housing facilities; Meetings, trainings, and site visits at a variety of city facilities and areas.

Physical Demands:
Bending: Bending or position oneself to move an object from one level to another.
Carrying: transporting or moving an object.
Climbing: Ascending or descending stationary objects.
Crouching: Bending body downward and forward by bending leg and spine.
Eye/Hand/Foot Coordination: Performing work through using two or more body parts or other devices.
Gripping/Grasping: Ability to apply pressure with fingers and palm.
Handling: Seizing, holding, grasping, through use of hands, fingers, or other means.
Hearing: Perceiving and comprehending the nature and direction of sounds.
Lifting: Moving objects weighing no more than 10 pounds from one level to another.
Reaching: Extending the hands and arms or other device in any direction.
Repetitive motions: Making frequent or continuous movements.
Sitting: Remaining in a stationary position.
Standing: Ability to sustain position for a period of time.
Stooping: Bending body downward and forward by bending spine at the waist.
Talking: Communicating ideas or exchanging information.
Visual Acuity: Ability to bring objects into focus.
Walking: Ability to move to traverse from one location to another.
NOTE: Currently, due to the COVID-19 pandemic, City professional staff may be required to work on site and or partially remote.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Job Type: Full-time

Pay: $36.20 per hour

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