Job description

St. Johns County Board of County Commissioners is seeking a Procurement Coordinator for the Purchasing Division whose headquarters are located in beautiful St. Augustine, Florida.

St. Johns County residents enjoy a healthy quality of life with many perks including the #1 rated public school system in the State of Florida, miles of beach shoreline, peaceful estuary scenery of the St. Johns River, long established agriculture and equestrian scene, and the nation’s oldest city, historic St. Augustine. In 2019 St. Johns County was ranked the 10th fastest growing county in the United States showcasing that there is truly something for everyone in St. Johns County!

The St. Johns County Purchasing Division is responsible for management and facilitation of procurement and contracting for goods, services, and construction. Purchasing manages the procurement and contracting function in accordance with SJC Policy and procedures, Florida Statutes, and all other applicable rules, laws, codes, ordinances, and regulations. The Procurement Coordinators handle the bulk of the solicitations and administration of contracts for all County Departments.

Our Coordinators work with representatives in nearly all of the County’s Departments in order to appropriately facilitate a transparent, fair, competitive and compliant process related to the County expenditure of taxpayer dollars.

Examples of Duties:

The ideal Procurement Coordinator candidate must possess St. Johns County’s core values of compassion, innovation, and trustworthiness and must demonstrate an aptitude for a full and varied workload. They must be well suited for managing various deadlines, timeframes, and progress levels for tasks and assignments while fostering a collaborative and coordinated process with our user departments. Some of the specific job duties include but are not limited to:

• Facilitates the appropriate procurement process for user department requests to meet County needs and objectives. This includes informal and formal solicitations, as well as alternate sourcing methods, such as piggybacking, sole/single source, and emergency requests.
• Participates in the negotiation of contracts, drafts and processes contract documents and assists with contract administration, including issuance of notices, contract changes, and closeout.
• Provides technical guidance and direction to user departments on the procurement process and appropriate contracting procedures.
• Maintains all procurement and contract records in accordance with public record laws and St. Johns County policy and procedures.
• Drafts reports and compiles research as requested and presents the information in a professional, appropriate manner.
• Addresses and resolves discrepancies, conflicts, and other issues as they occur throughout the procurement and contracting process.

Typical Qualifications:

Candidates for the Procurement Coordinator are encouraged to apply if they meet the following minimum qualifications:

• A baccalaureate degree in Public Administration, Public Procurement or related course of study and two (2) years of relevant procurement experience. High school diploma or equivalency and five (5) years’ experience working in procurement in Florida may be considered in lieu of a degree.
• Must obtain and maintain Certified Professional Public Buyer (CPPB) or equivalent certifications within three (3) years of hire.
• With demonstrated progressively assumptive workload and fully functioning performance in position, an incumbent may be eligible for “Senior” Procurement Coordinator, at a pay grade 20, after serving three (3) years of continuous service in the Procurement Coordinator position. May be eligible for “Principal” Procurement Coordinator, at a pay grade 21, upon demonstrated superior application of skills and knowledge required for position, typically associated with seven or more years of continuous service in the position. A Master’s degree in a related field of study may substitute for two (2) of the required years of experience.
• Must possess and maintain a valid Florida driver’s license and any other endorsements necessary to legally operate vehicles used while assigned to this position.
• Must possess good interpersonal and communication skills in order to serve others.
• Must be able to comprehend, speak and write the English language.
• Must be able to operate a computer and related equipment.

NOTE TO APPLICANTS:

St. Johns County Board of County Commissioners is a drug free workplace and equal opportunity employer.

All employment actions are taken without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, handicap, disability, marital status, national origin, veteran status, or genetic information.

Job Type: Full-time

Pay: $54,056.20 - $69,196.49 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends
• Overtime

Work Location: One location

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