Job description
Salary may be negotiable within the range listed above, based on experience, position requirements and successful candidate's qualifications, subject to appropriate authorization.
This recruitment will establish an open eligible list that may be used to fill current and future Procurement Buyer positions within the County of Orange. Also, this recruitment may be used to fill positions in similar and/or lower classifications.
THE OPPORTUNITY
The Procurement Buyer will be responsible for procurement assignments for County departments. Within their role, the Procurement Buyer must follow County policies for conducting solicitations, negotiating contracts, contract management/administration, and obtaining the appropriate levels of approval from County Counsel, Risk Management, and the Orange County Board of Supervisors, as required. This position performs procurement g assignments, selects the appropriate solicitation method and prepares document, i.e., Invitation for Bid (IFB), Request for Qualifications (RFQ), Request for Information (RFI), or Request for Proposal (RFP). The Procurement Buyer will also be responsible for the following duties and responsibilities including but not limited to:
- Review bids for compliance, price, and acceptability of items for specifications and quality
- Determine vendor from whom purchases will be made and issues contract
- Negotiates and executes contracts for which competitive bidding is not required/appropriate
- Determines appropriate sources of supply
- Processes P-Card and Travel Card purchases
- Writes final contracts and obtains any necessary department reviews and approvals
- Obtains any necessary reviews by Risk Management or County Counsel
- Reviews standing contracts for time frames, re-bids, and recommends renewal or extension
- Negotiates terms and conditions with vendors
- Obtains required insurance, bonds, and applicable endorsements
- Contract Management and Contract Administration
DESIRABLE QUALIFICATIONS & CORE COMPETENCIES
The ideal candidate will possess two (2) or more years of experience working with contracts and/or procurement policies and practices. Experience may be substituted with education. Additionally, the ideal candidate will possess extensive professional work experience and/or knowledge in the following competencies:
General Knowledge of:
- Theory and practices of procurement, particularly ethics, and standards of procurement practices, bid preparation, solicitation of specifications, award and evaluation, and quality control and competitive bidding
- Techniques for establishing sources of supply, product, and vendor information
- Data collection for establishing vendor profiles
- Researching existing sources of contracts (i.e., Cooperative Agreements)
- Electronic data processing system equipment and procedures
- Government or corporate credit card programs
- English usage, spelling, grammar, and punctuation
Some Knowledge of:
- General law of contracts and Government Codes
- Office procedures, accounting and budgetary controls, statistical analysis, and market research techniques
Ability to:
- Become a certified Deputy Purchasing Agent (DPA) within 3 months of employment
- Adhere to procurement policies and procedures and quality control practices
- Communicate and interact with the public and County personnel at all organizational levels and occasionally function in stressful situations requiring negotiations, act as liaison to advise and/or resolve differences between departments, procurement and/or vendors
- Negotiate with vendors to correct or mitigate non-compliance of contracts
- Collect, interpret, and evaluate data, validate conclusions, define and select alternatives, plan, coordinate and initiate action necessary to implement recommendations or decisions
- Prepare and present written or oral reports
- Develop and maintain complete documentation on procurement transactions
- Add, subtract, multiply and divide, use common units of measure and make calculations such as interest, discount, shipping charges, etc.
- Initiate, plan, and complete work assignments with a moderate amount of direction and control
License and Certification
A valid California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
Deputized as a Deputy Purchasing Agent within 12 months of employment.
MINIMUM QUALIFICATIONS:
Please click here for the minimum qualifications for Procurement Buyer.
RECRUITMENT PROCESS
Human Resource Services (HRS) screens all applications to identify the qualified applicants for the position based on the minimum and desirable knowledge, skills, and abilities. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition.
Application Screening
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applications exhibiting qualifications as listed in the job bulletin will be referred to the next step.
Online Assessment (Refer/Non-Refer - Weighted 100%)
Candidates who closely match the ideal candidate profile based on the bulletin requirements will be invited to participate in an online assessment. Candidates will be notified of their test date and access code, if applicable. The most successful candidates will be placed on an eligible list.
Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Completion of a background investigation to the satisfaction of the County may be required for some assignments.
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here (Download PDF reader) to review the policy.
Please see below for important information regarding COVID-19 related recommendations.
Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details.
Email Notification:
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
Applicants will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.
Frequently Asked Questions:
For specific information pertaining to this recruitment, contact Katie Koreneff at (714) 834-3306 or by email at kathryn.koreneff-dale@ocgov.com.
Non-Management Benefits
In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays-we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS).
Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
http://www.ocers.org/active-member-information
Click here for information about benefits offered to County of Orange employees.
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