1/16/2023 5:00 PM Pacific

The Position

The highly rated Lake Oswego Police department is seeking a full time Police Records Specialist to join a team of committed professionals who strive to provide excellent customer service. This position is an excellent opportunity for candidates with first-rate clerical skills and experience with Police Records. The Police Records Specialist performs office tasks associated with the entry, retrieval, and maintenance of police records. The position is represented by the Lake Oswego Municipal Employees’ Association.

This position is full-time (40 hours a week) Monday through Friday, 8:00 a.m. through 5:00 p.m.

Key Responsibilities

• Classifies, sorts, indexes, and codes police reports.
• Creates, updates and monitors numerous record keeping systems related to the processing of information on criminal activity and individuals.
• Transcribes police reports, correspondence, and other law enforcement documents; enters police reports and warrant information into computer systems.
• Processes various computer checks for information.
• Assists and/or processes records release requests.
• Answers telephones, responds to inquiries and requests from other law enforcement agencies, attorneys, courts, and the general public.
• Maintains complex departmental filing system according to established regulations.
• Operates and maintains a metro law enforcement computer system.
• Maintains proper inventories of supplies, ordering necessary supplies through established department procedures.
• May perform standard bookkeeping or purchase processing tasks.
• Assists the public at the counter in the disbursement or release of routine accident and police reports.

Education and Experience Requirements

Qualified candidates must obtain Law Enforcement Data System (LEDS) Certification (within two months of hire date), demonstrate proficiency in the use of the Regional Joint Informational Network (RegJIN) system, In-Code computer system, and will also need to become familiar with various other computer programs.

Additionally, qualified candidates will have a minimum one year of office experience, preferably involving public and police operations contact; be able to type 60 WPM, be able to interpret, and follow detailed written and oral instructions; learn assigned tasks readily and follow prescribed routines; be able to write legibly and make simple arithmetical computations with a reasonable degree of accuracy; be able to establish and maintain satisfactory working relationships with other employees and the general public.
In addition, applicants must pass a thorough background investigation with no criminal convictions and pass a post-offer psychological screening. This position is subject to mandatory participation in electronic funds transfer (EFT) for payment of net wages (i.e., Direct Deposit or PayCard).

For a complete list of the essential duties, knowledge, skills and abilities required, and physical and mental demands please review the complete job description at www.ci.oswego.or.us (Download PDF reader).

Supplemental Information

Application Process: You may visit our web site at www.ci.oswego.or.us/jobs to access the online application process. Resumes will not be accepted in lieu of a completed job application. The City application must be submitted to by:

5:00 P.M. Monday, January 16, 2022

The City is seeking a diverse pool of applicants that can bring a variety of skills, expertise and life experience to our workplace, including those who may come from a non-traditional background. The City will consider any equivalent combination of knowledge, skills, education and experience that meet the minimum experience qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. The City is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity and expression, sexual orientation, disability for which a reasonable accommodation can be made or any other status protected by law. If you need modification of the selection process in order to accommodate a disability, please make your request in writing at hr@lakeoswego.city and submit it before the application deadline.

Salary:
Administrative Support I - $3,784 to $4,830
or
Administrative Support II - $4,252 to $5,432

Supplemental Question:

**Important** I acknowledge and understand that in order to be considered for employment with the Lake Oswego Police Department, I must also complete and attach the supplemental questionnaire form called “Pre Employment Profile.”

Please complete the questionnaire (link below) and then attach the document to your on-line application. You must complete this step before you certify and submit your application.

Link: Police Pre Employment Questionnaire (Download PDF reader)

You must roll back to step 1 of the application process, scroll down to Attachments and upload your completed Pre-Employment Profile form.

If you have questions regarding this step of the process, please feel free to call Human Resources at 503-534-4244.

The following material is a brief summary of each benefit and does not replace or supersede any provisions of the insurance contracts.

MEDICAL INSURANCE

You may choose between a traditional indemnity plan or a health maintenance organization (HMO) plan. Coverage includes you and your dependents. Each plan includes a vision and prescription drug benefit.

Under the indemnity plan, Aetna Medical, once the participating provider out-of-pocket limit has been met, this plan will pay 100% of covered charges for participating and network not available providers. If you select Aetna Medical, your vision benefit will be provided by VSP Well Vision.

The HMO plan, Kaiser Permanente, guarantees delivery of necessary health services, which is provided exclusively by their own providers.

DENTAL INSURANCE

The City provides a choice of comprehensive coverage through Moda Health (Delta Dental) and Kaiser Permanente. With your choice, you will have access to a plan that includes preventive, routine and major dental care, as well as orthodontic benefits (for child dependents only).

LIFE INSURANCE

The City pays for your basic life insurance in the amount of $50,000, and accidental death and dismemberment in the amount of $50,000. You can choose to purchase supplemental life insurance for you and/or your spouse in increments of $10,000. You may also purchase life insurance in the amount of $2,000 for each eligible dependent at minimal cost. (Standard Life Insurance Company).

LONG TERM DISABILITY INSURANCE

The City provides you with a long-term disability (LTD) insurance plan which guarantees that you will receive 60% of your salary, up to $4,000, following a 90-day waiting period. (Standard Life Insurance Company).

WORKERS' COMPENSATION INSURANCE

You are provided workers' compensation insurance in accordance with Oregon Revised Statutes.

PUBLIC EMPLOYEES RETIREMENT SYSTEMS (PERS)

The City of Lake Oswego is a member of the Oregon Public Employees Retirement System (PERS). Benefits paid by PERS are funded from two sources:

• member contributions* paid on your behalf by the City; and
• employer contributions*.

(*Contributions are made six months after employment unless you are currently a member of PERS).

You become vested with PERS when contributions have been made in each of five calendar years.

EMPLOYEE ASSISTANCE PROGRAM

You and your family can receive up to six (6) free confidential counseling sessions per incident per year, as well as other benefits, such as free legal consultation and first time home owner assistance. EAP coverage is provided by uprisehealth.

VOLUNTARY EMPLOYEE BENEFITS ACCOUNT (VEBA)

The City has established a Voluntary Employee Benefits Account (VEBA) to be used for medical expenses pre and post retirement. The City will contribute a dollar amount into your account as specified with the terms of the LOMEA collective bargaining agreement as authorized by IRS Code 501(c)(9). Additional information available in Human Resources.

OPTIONAL BENEFITS

Deferred Compensation – The City offers a deferred compensation plan through MissionSquare Retirement. Your participation in this plan is voluntary, and you will need to make the contributions to the plan(s).

Flexible Spending Account – The City offers a Flexible Spending Account Program after your have been employed with the City for six months. FSA’s allow eligible employees to pay for non-covered health related expenses and child care expenses with tax-free income. In addition, you may use the FSA Premium Only Account to help cover the cost of your portion of the City’s medical and dental insurance premiums. You do not need to wait six months to participate in the premium only portion.

HOLIDAYS

The City of Lake Oswego recognizes the following paid holidays during the calendar year.

1. Four hours New Years Eve*
2 New Year's Day
3. Martin Luther King's Birthday
4. President’s Day
5. Independence Day
6. Labor Day
7. Memorial Day
8. Veteran's Day
9. Thanksgiving Day
10. The Friday Following Thanksgiving Day
11. Four Hours Christmas Eve*
12. Christmas Day
13. Personal Holiday
14. Juneteenth

• When Christmas Eve or New Year’s Eve falls on Monday through Friday. Employees who are scheduled to work during the ½ day holiday shall be credited with four (4) hours of Holiday Pay.

VACATION

Paid vacation time accrues on a yearly basis as follows:

0-3 years: 12 days (8 hrs per month)
4-9 years 16.5 days (11 hrs per month)
10-15 years 21.5 days (14.33 hrs per month)
16-19 years 23.5 days (15.66 hrs per month)
20+ 25 days (16.67 hrs per month)

Vacation may be accrued to a maximum of two years with the approval of your supervisor.

SICK LEAVE

Sick leave accrues on a monthly basis at a rate of eight hours per each month worked. Sick leave may be used when you are unable to work due to illness or injury, or to attend a member of the immediate family when they are sick or injured. (Immediate family is defined as spouse, children, mother, father, sister, brother, or other relative residing in your household. Sick leave may be accumulated to 135 days. Anything over 135 days will be transferred to employees VEBA account.