Job description
POSITION SUMMARY: Performs general clerical duties to include but not limited to answering main line phone, photocopying, faxing, mail distribution and filing. Coordinates and maintains HR and payroll records for site employees using Workday. Manages phones, company credit cards, office key management. Creates and modifies various documents using Microsoft Office. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Other duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
RESPONSIBILITIES & EXPECTATIONS:
General Office
- Manage special events and projects including employee of the month, holiday celebrations and departmental luncheons.
- Maintain site files including MSHA and safety records, and personnel files.
- Pull and report working hours for MSHA reporting using SAP.
- Daily administrative tasks such as maintaining break and conference rooms, manage office supplies
Human Resources
- Daily administration of plant level functions including setting interview schedules as needed, new hire processing, on-boarding, process weekly and end of month payroll in ADP, and annual benefits enrollment assistance. Also assists with onboarding for Clifton Fleet.
- Administration of attendance, safety boots, basic benefit questions, good understanding of the Company Policies.
Administration
- Support Plant Manager as needed with presentation preparation, Word and Excel documents and prepare credit card reports monthly.
- Initiates new hire/termination paperwork for employees ensuring that all requirements are met.
- Support HR in hiring of new employees with the onboarding and orientation process.
- Assume a “project management/facilitator” responsibility for the departments from conception to completion; including compiling, organizing information collected from numerous sources to ensure accurate, professional presentations while meeting established deadlines.
- Create spreadsheets using formulas and analysis at plant manager direction.
- Drafting, editing and composition of letters, memos and reports
- Copying, processing and distribution to heavy correspondence on a daily basis.
- Maintain the confidential nature of highly sensitive subjects such as, but not limited to: strategic planning information, operating results, personnel, budgets, payroll information and records, etc.
- Work with purchasing on tasks such as getting quotes from vendors, creating purchase requisitions, vendor follow-up, receiving goods and services.
- Perform other duties as assigned.
ATTRIBUTES:
- Strong sense of confidentiality and handling sensitive information is required. Excellent communication skills are paramount to this position.
- This position requires continuous follow-through and closure.
- Must maintain HR confidentiality and interact with all levels of the organization in a professional, confident and effective manner.
- Expected to exercise good judgment within the guidelines set by the Plant Management.
- Proven ability to work independently and/or self-direction.
- Have a demonstrated ability to plan, organize, and delegate.
- Ability to prioritize and manage multiple tasks/projects and meeting all required deadlines.
- Strong sense of urgency in meeting customer needs.
- Must have strong working knowledge of Microsoft Excel, Word and PowerPoint software.
- Excellent computer skills utilizing spreadsheets, databases, MS Office, SAP, ADP and Workday.
PHYSICAL DEMANDS INCLUDE, BUT ARE NOT LIMITED TO:
- Will be working most of the times in an office environment but may have to be out in a mining environment.
- The employee will be required to perform the following actions (from time to time): Standing, walking, balancing, stooping, kneeling, reaching, talking, seeing, hearing, typing, and sitting.
- Ability to consistently lift over 15 pounds as needed.
- Ability to travel up 5%.
REQUIRED EDUCATION:
- High School Diploma or GED equivalent. Administrative or HR training or certification, and/or equivalent work experience.
REQUIRED EXPERIENCE:
- Must have a minimum of 2 years of administrative responsibility in a mining or manufacturing, environment. Proven ability of supporting multiple groups within an organization.
Lhoist North America offers a comprehensive benefits package including, but not limited to: medical, dental, vision, life insurance, 401K, and vacation. LNA also supports employee work-life balance with telecommuting and compressed workweek options for many positions.
Lhoist North America is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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