Position Summary

Full-time position available on or after January 3, 2023 in Human Resources/Payroll.

Under general supervision of the Payroll Director, this position independently performs the typical activities related to the processing of the full range of payroll and personnel transactions such as appointments, changes in status, leaves and separations for CSU employees.

Duties include but are not limited to:

• Process, audit, verify and release pay warrants on a various range of Payroll/Personnel Transactions (PPTs) such as: appointments, separations, leaves of absence, and status changes for all types of CSU employees, such as, Academic Year, 12 month, 10/12 and 11/12 pay plans, part-time, special consultants, student employees, and other intermittent employees.
• Process, audit, verify and release pay warrants with NDI/IDL, final settlements, year-end settlements and other position changes as required.
• Research and apply applicable policies and procedures from: bargaining agreements; state payroll procedures manual; Personnel Information Management System (PIMS) manual; Chancellor’s Office executive orders, technical letters, and memos; State Controller's Office personnel and payroll technical letters, and other payroll information.
• Assist employees with questions or concerns regarding leave benefits, position history, pay history, and any payroll related record inquiries. This includes running queries or CIRS reports to report information on positions, leave activity, payroll data for budget, and other employee reporting needs that may include payroll reconciliations.
• Time & Labor and Absence Management (administration of PeopleSoft modules).
• Daily, monthly and yearly auditing to ensure appropriate processing of compensated absences and compliance with legal deadlines for timely payment of wages. (Including but not limited to: analyzing and troubleshooting system problems, errors, issues for student employees; preparation and calculation of hourly-intermittent, shift differentials, and overtime pay.
• Process, audit, verify and release or return warrants on a various range of Bargaining Unit Salary programs and payroll transactions, such as: appointments, separations, service pay increases, fund changes, adjustments to work study and various other payroll transactions.
• Manage and maintain exception reports for all temporary hourly or emergency hires and student employees in both PIMS and PeopleSoft/CMS/CHRS.
• Work closely with the Budget/position control, Human Resources, and Faculty Affairs staff to maintain supervisor (“reports to”) functionality as appropriate for CO compliance of time and leave approval.
• Administer and process adjustments to an employee’s pay to include: garnishments, tax levies, judgments, dock leave, accounts receivable, retroactive salary or time base changes. Perform analysis and research as directed by the Payroll Team Lead.
• Calculate net pay with deductions and taxes for late corrections or changes after master payroll cut-off and/or to ensure timely payments of final wages.
• Prepare, process and calculate net Accounts Receivable related to time base changes, late dock and various types of overpayments. Reconcile and track established Receivables through the collection process. Notify, prepare and distribute 30-day, 60-day and 90-day letters to employees prior to Financial Services Accounts Receivable team establishing outside collections.
• Leaves/Benefits accounting. Verify established and maintained employee leave balances/ accruals in Absence Management, audit information entered into database, and determining qualifying status.
• Validate and audit records for corrections and/or adjustments as needed based on employee absence reporting, which includes: vacation, sick leave, personal holiday, jury duty, military leave, maternity/paternity, CTO, ADO, excess hours and various other leave types.
• Other duties as assigned.

Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.

Experience: Equivalent to two years of payroll and personnel experience which has provided the knowledge and abilities listed below.

• Some knowledge of CSU payroll/personnel procedures.
• Experience with CMS PeopleSoft Human Resources Payroll systems involving data entry and reconciliation.
• Experience with data entry and processing payroll in an educational, city, county, or state environment.

• Thorough knowledge of general office methods, practices and procedures.
• Thorough knowledge of, or the ability to acquire quickly, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements.
• Ability to select and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines;
• Ability to organize work, set priorities, and meet critical deadlines;
• Ability to work independently;
• Ability to make sound decisions and recommendations regarding payroll activities;
• Ability to use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, ERP/HRIS, and data management systems;
• Ability to audit and reconcile data; interpret and apply written rules and regulations;
• Ability to establish and maintain effective working relationships with others;
• Ability to exercise tact, courtesy and good judgment in responding to others;
• Ability to perform mathematical calculations;
• Ability to accurately enter data;
• Ability to follow oral and written instructions;
• Ability to communicate effectively with others;
• Ability to read and write at a level appropriate to the position.

To be considered, qualified candidates must submit a completed Stanislaus State online employment application and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.

Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

Campus & Area

California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:

CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE