The Position: The City of Laguna Beach is looking for a dynamic Payroll Supervisor to join their team! This position will be responsible for executing full-cycle, biweekly payroll runs, coordinating and reviewing time records submitted by all City departments, and resolving inconsistencies to ensure compliance with appropriate City policies and regulations. The ideal candidate is excited about an opportunity to create efficient processes and play a lead role in the implementation of a new payroll/HRIS system.

Experience in full-cycle payroll processing for a CalPERS public agency and working with Tyler Munis is highly desirable. If you are a self-starter, who is organized and customer service centric we invite your application.

Why work for the City of Laguna Beach?

Laguna Beach is a beautiful coastal city located in Orange County, California, with a vibrant art scene and cultural events. We offer competitive compensation and benefits packages, including City paid health insurance for employees, retirement plans, and paid time off.

The City has a strong commitment to its employees, providing opportunities for professional growth and development through training and education programs.

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  Oversees, supervises, monitors and manages all payroll operations for the City; ensures all information is entered correctly and payroll accurately submitted and disbursed.
• Executes full-cycle, biweekly payroll runs and prepares and processes complex retroactive pay calculations for City employees.
• Reviews transactions and accounts to detect errors and omissions, and resolves discrepancies and balances payroll for each pay period.
• Coordinates and reviews time records submitted by all City departments and resolves inconsistencies to ensure compliance with appropriate City policies and regulations, memoranda of understanding (MOUs), salary resolutions, State and Federal laws, and California Public Employees’ Retirement System (CalPERS) regulations.
• Reports and reconciles payroll to CalPERS; reconciles payroll and tax withholding records; reports and remits payroll liabilities including employment taxes, deferred compensation, retirement contributions, association dues and other benefits.
• Prepares state and federal quarterly tax reports and annual payroll W-2 reporting; performs specialized calculations, including those related to FLSA and CalPERS.
• Coordinates and/or assists with CalPERS, or other agencies, audits for compliance.
• Manages, maintains, and updates employee record changes in ERP software, such as employee compensation plans, garnishments, deferred compensation, Federal and State tax information and voluntary or miscellaneous deductions.
• Identifies, assists with and monitors changes to the payroll system to incorporate new MOU or contract provisions, new administrative policies and regulations and/or changes in State or Federal legislation.
• Participates in the implementation of new payroll systems and upgrades; assists and trains City staff in using the City’s payroll software system.
• Prepares, reviews, and balances quarterly reports for the City and outside agencies, files quarterly tax returns, and other special payrolls as required.
• Drafts, reviews, and submits year-end reports and related year end procedures.
• Evaluates, reviews, edits, and processes W2's for the City and outside agencies; prepares transmittal reports for filing W2's to the Federal & State government.
• Prepares, drafts, and edits journal entries for payroll accruals, compensated absences, and other work sheets related to fiscal year end processes.
• Communicates payroll policies and procedures to City employees; collaborates with Human Resources to respond to inquiries from employees regarding changes in paychecks, timecards, and coding.
• Attends specialized training and meetings to remain current with any changes in the payroll field, ERP software and CalPERS system requirements. Maintain and implement major payroll and MOU changes in the City’s ERP system.
• Reports relevant industry changes to supervisor, makes recommendations for changes and implements appropriate changes and updates.
• Performs various other routine financial and administrative tasks within the Finance Department.
• Performs related duties as assigned

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