Payroll Services provides assistance and advice to the operational and administrative staff of their assigned agencies regarding personnel/payroll processing

We foster a fun and productive work environment and value integrity, professionalism, empowerment, approach ability, continuous learning, and accountability.

Our division has a worthwhile mission we all believe in. We share mutual respect with one another and our supervisors. Many of us enjoy friendships with our co-workers and professionally appreciate many more. We routinely gather together to share our success and accomplishments.

The diversity of Human Resource work provides ample opportunity for professional development. Whether you are looking to begin your HR career, further develop new HR skills, or begin your career with the State of Alaska, this could be the job for you!

What you will be doing:
This position provides leadership and supervision to the Payroll Services team, to ensure the timely and accurate processing of payroll and personnel functions for State of Alaska employees. The direct oversight of payroll staff includes; having the authority to recruit, select, appoint, assign,work, approve leave, evaluate performance, and effectively recommend or take action regarding any possible discipline.

Where you will work:
We are located in the Michael J. Burns building, close to the Juneau/Douglas bridge; within walking distance to restaurants and grocery stores. This is a fast paced work environment with duties changing daily based on the needs of payroll staff and the payroll cycle.

Who we are looking for:
Our successful candidate will have the following knowledge, skills and abilities:

• Considerable knowledge of personnel and payroll processes, procedures, rules and regulations;
• Skill in organizing and prioritizing the work of self and others;
• Skill in interpreting and explaining policies and procedures, rules, statutes, regulations to a wide variety of people orally and in writing;
• Ability to maintain cooperative relationships with co-workers, direct reports, and those contacted during the course of work and dealing tactfully with the public;
• Ability to lead, train, and evaluate employees.

Minimum Qualifications

A bachelor's degree or the equivalent in any field from an accredited college and either:

One year of advanced technical level payroll experience processing payroll actions, reviewing error reports, and resolving conflicts. This experience is met by service as a Human Resource Technician III with the State of Alaska or the equivalent elsewhere.

OR
Two years of journey technical level payroll experience processing payroll actions, reviewing error reports, and resolving conflicts. This experience is met by service as a Human Resource Technician II or Retirement and Benefits Technician II with the State of Alaska or the equivalent elsewhere.

OR
Two years of experience performing technical or professional level administrative duties where a substantial part of the duty assignment is the performance of human resource work equivalent to an Administrative Assistant II with the State of Alaska or the equivalent elsewhere.

OR
Two years of technical level dispatching experience as an Alaska Marine Highway System Dispatcher with the State of Alaska.

OR
Six months of professional level human resource experience as a Human Resource Specialist I, or a Payroll Specialist I with the State of Alaska or the equivalent elsewhere.

OR
Combination of two years of work experience and education from an accredited college, where at least one year of experience was gained as an Human Resource Technician II with the State of Alaska or the equivalent elsewhere.

OR
Combination of two years of work experience and education from an accredited college, where at least one year of experience was gained as an Administrative Assistant II with the State of Alaska or the equivalent elsewhere.

Substitution:
Four years of any combination of post-secondary education from an accredited college (3 semester/4 quarter hours equal one month) and technical/paraprofessional level human resource experience will substitute for the required degree. Technical/paraprofessional level human resource experience includes such work as Human Resource Technician or Administrative Assistant with the State of Alaska, or the equivalent elsewhere.

Special Note:
"Human resource" includes experience in recruitment and selection, classification, employee training, employer provided benefits programs, employment law compliance, personnel, payroll processing or system administration, or labor relations. Supervision of subordinates does not in itself constitute human resource work.

Additional Required Information

COVER LETTER
A professionally written cover letter is required and is key to an interview for this position. Attention to detail and following directions is key to being successful in this position, as such, the cover letter only needs to address why you are interested in this position. If you do not follow instructions and submit the cover letter as outlined, you WILL NOT advance to the next step of the selection process unless you are contractually required to be interviewed as a member of the Confidential Employees Association.

REQUIRED
Please bring the following documents at the time of interview:

• List of three professional references including current phone number.
• College transcripts (if using college course work to meet the minimum qualifications).
• Two (2) professional writing samples.

EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education and Training section of the Applicant Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field. Copies of transcripts will be required at the time of interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission (including account creation) or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or 907-465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position, please contact the hiring manager listed in the Contact Information section below.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

Brittney Church
Payroll Services Assistant Manager
Phone: 465-4426
Fax: 465-4825
brittney.church@alaska.gov

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See http://doa.alaska.gov/drb/programs/index.html for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Eleven paid holidays a year
• Gym discounts at participating fitness providers in multiple locations throughout the state.

See http://doa.alaska.gov/drb/ghlb/employee/health/gymListing.html for additional information