COMPASS Mission: Help Individuals and Families build better lives and a stronger community

SEEKING GREAT BENEFITS & OPPORTUNITIES FOR GROWTH?

Payroll/HR Specialist – Mineral Ridge, OH

Salary: Full-time; 40 hours per week position includes a competitive salary and benefits package

Shifts: Monday – Friday, day shift

Responsibilities:

Payroll:

• Assists Payroll Specialist in performing various payroll functions for all COMPASS employees and client assessment using ADP payroll software.
• Maintains electronic time and attendance system to ensure accuracy of reporting and compensation.
• Send missing punch and timecard approval deadline email notifications to supervisors.
• Completes and processes contract statements for community-based clients and on-call services i.e., blue sheets.
• Monitors leave accruals and automated leave requests for Agency staff.
• Maintains, monitors, and creates direct electronic uploads for staff pension deferments.
• Assist payroll specialist and HR Officer with maintenance of staff profile, FMLA and various

Payroll/HR related information.

• Ensures that documentation of various payroll processes is accurately created and maintained for historical comparisons and contrast.
• Workers compensation per pay period report completion for Fiscal.

Human Resource:

• Completion of BCI/FBI screens and required national database checks, SACWIS etc. for all new hire candidates prior to completion of background screen and in accordance with HR and licensure requirements and processes.
• Process, verify, maintain, and file all on-going personnel related documentation. Utilize and upload employee file documents via ADP HRIS cloud system.
• Audit, pull and file all current/ terminated employee files and store/maintain in accordance with the document storage guidelines.
• Prepare and pull staff related files and documentation as needed for periodic site staff audits, CARF and accreditations
• Creation, scheduling and tracking of all COMPASS staff training and development activities.
• Schedule, document and complete new hire/client verifications.
• Collect, develop, and prepare new hire conditional offer, acceptance and rejection letters, as needed and in collaboration with the HR Generalist.
• Document and establish task assignments for applicable supervisors. Schedule new hire orientations for all new hires, interns, and volunteers.
• Screening candidate’s resumes/ applications, logging and forwarding to hiring managers as needed to assist HR Generalist and or Officer. To include completion as needed of candidate reference checks.
• Creating email notifications to outside posting distribution lists, One-Stop and internal/external Agency posting and maintain the agency’s employment web site, as needed and in collaboration with the HR Generalist.
• Maintain staff database tracking of background checks, pre-screens as needed to assist HR Generalist.
• Create and post internally new hire notice with picture and prior 1 to 2 days prior to candidate start date.
• Upon notice from HR Generalist of official new hire start date, send to hiring manager job description of new staff member and on-site orientation checklist for completion. Follow up with 2 weeks of hire to hiring manager of completion of the tasks and verify all sections on on-site orientation checklist were completed and initialed.
• Assist HR team with scanning and uploading staff documentation to HRIS / ADP staff file in ADP.
• Maintain training databases as required based upon personnel changes.
• Gain knowledge and proficiency of the ADP payroll system to ensure accuracy of file maintenance is adhered.
• Assist with the various, HR, Payroll, and 401k audits.
• Maintains health and safety audit information, memos and meeting minutes, periodic updates to health and safety site manuals etc. on behalf of the COMPASS Safety Committee.

Qualifications:

• College or Associate degree in business or related filed is preferred.
• Three years of administrative support and HR experience functions is preferred.
• 2+ years of payroll processing is preferred.
• Proficiency in Microsoft Office products to include Word, Excel, PowerPoint is essential.
• Experience with ADP is preferred.

Benefits:

• 401(k)
• Dental insurance, Disability insurance, Health insurance, Life insurance, Vision insurance
• Health savings account
• Paid time off
• Referral program
• Retirement plan

Miscellaneous requirements: Criminal background check; Pre-employment drug screen; Clear driving record; Excellent oral and written communication skills, organizational skills, and flexibility. Ability to work as a team member and independently. Positive attitude toward clients and general public, responsive to questions or concerns raised by others, willingness to work a flexible schedule, adaptable, creative and initiating. Honest, dependable, and reliable. Ability to work well with staff.

Non-Exempt: Eligible for overtime

AN EQUAL OPPORTUNITY EMPLOYER - SERVICE PROVIDED THROUGH AFFIRMATIVE ACTION

EOE-M/F/H including persons with disabilities and veterans

INDPJ