This role will work closely with our payroll and AP teams. This role also will receive payments, confirm accuracy, coordinate/reconcile payments and maintain files for tracking.

Duties and responsibilities

• Liaison with Payroll admins and accounts payable to make union payments and update the tracking tool
• Work with accounting to reconcile union accruals against payments and implement corrective actions
• Liaison between internal teams and unions to address employee and company-level changes (i.e., union roles, increases, rate increases, contact changes, payment type changes, etc.)
• Responsible for handling union-related physical mail and logging issues and outcomes within the monthly union checklist file
• Assist with auditing coding sheets for accuracy
• Collect the necessary information from each union to properly set up new accounts and payments within accounting and accounts payable
• Track union payments monthly and liaison with the Treasury department for cash flow forecasting
• Log and track union payment discrepancies each month and follow up with admins to make sure these discrepancies are factored into the next month’s payment
• Collaborate with payroll to maintain the union folder structure organized and keep track of all agreements and pension filings
• Collaborate with payroll in maintaining checklists for expired wage sheets
• Responsible for compiling year-end audit reporting requirements related to unions for the annual financial statements including headcount, union pension funding status, contract expiration, and contributions needed for disclosures.
• Create and maintain union-related reports as required
• Assist with monthly model creation for electrical and carpenter union
• Other duties as assigned

Experience and education

Minimum of Associates degree in accounting or 3-5 years’ experience in union remittance processing

• Advanced excel skills
• Highly organized with Excellent written and oral communications
• Knowledge of unions preferred
• Knowledge of ADP preferred
• Ability to handle large volumes of data
• Experienced in reconciling data between multiple systems

Physical requirements and working conditions

Occasional light lifting of office equipment, materials and boxes; frequent walking and standing

• Requires dexterity in use of fingers for the operation of computers and other office equipment.
• Regularly required to sit
• Occasionally required to stand and walk
• Occasionally lift and/or move up to 15 pounds
• Noise level is usually quiet.

EEO statement

Climate Pros is an Equal Opportunity Employer and does not make any decisions regarding applicants or employees based on actual or perceived race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.