Job Description

Art and Wellness Enterprises (AWE) is seeking a skilled, highly motivated, and mission-oriented individual to join the team as a Paralegal/Project Manager. AWE provides support to non-profit foundations and public charities founded by Alice Walton, including the Alice L. Walton Foundation, Alice L. Walton School of Medicine, Art Bridges, Crystal Bridges Museum of American Art, the Momentary, and Whole Health Institute. Alice Walton is committed to increasing access to arts, improving education, enhancing health and advancing economic opportunity for all. The AWE legal team supports and effectuates that mission.

About the Position

The Paralegal/Project Manager will report directly to the Chief Legal Officer (CLO) and coordinate legal projects, assist in the legal oversight of governance for the various organizations, ensure records are properly recorded and filed, and manage and support operations, projects, and processes for the legal department. You will also serve as the executive assistant to the CLO and will be responsible for providing administrative support to the legal team.

Duties of this position are complex in nature, requiring considerable discretion in the handling of confidential information and sensitive matters; and the ability to work proactively to balance multiple tasks.

What you will do

Paralegal/Project Management Responsibilities:

• Provide support to legal team by receiving and reviewing requests for information; providing necessary information to attorneys; collecting, entering, and maintaining legal information in various systems; managing legal files; scheduling meetings and calls and coordinating with internal team members and outside parties; providing status updates on legal processes and matters; assisting in the prioritization of various tasks within different legal processes; ensuring that attorneys are aware of pending deadlines; and assisting with budgeting, time, and invoice review
• Keep and maintain corporate governance documents for non-profit entities.
• Assist in legal research and analysis by working with the attorneys to identify necessary information and relevant facts to support legal matters; managing internal sources for document and information retrieval; researching and retrieving documentation and information; collecting and reviewing documents to determine suitability of information for production and document confidentiality; ensuring legal documents comply with internal compliance rules; and making assessments and categorizing information
• Attend meetings with the CLO and synthesize complex discussions including taking notes, identifying key takeaways, and following-up on actionable items
• Act as the project manager for various legal projects and both work independently and in concert with attorneys and various stakeholders on projects from conception to completion. Provide clear project direction to ensure projects meet deadlines and provide consistent updates to appropriate stakeholders.
• Partnering with resources from across the organization, business units, and other stakeholders as appropriate.

Administrative Support:

• Support the Chief Legal Officer and AWE legal team on informational, administrative, and organization matters, including research, compilation, and organization of information.
• Coordinate the Chief Legal Officer and AWE legal team’s schedule, expenses, domestic travel, and other administrative needs.

Who we are looking for

The ideal candidate must be down-to-earth, organized, service-oriented and a self-starter who enjoys working in a fast-paced and entrepreneurial team environment that is mission-driven, results-driven, and community-oriented. They must be willing to roll up their sleeves and “do” in addition to working collaboratively with others.

Qualifications required for your success.

• Bachelor’s degree preferred
• Minimum of four (4) years relevant work experience. Corporate paralegal or other relevant in-house legal, compliance or records management experience preferred
• Paralegal certificate preferred
• Experience in operations/project management.
• Experience in process improvement and project management.
• Possess a strong commitment to customer service and organizational mission.
• Highest ethics as they relate to all aspects of business.
• Self-motivated, strategic thinker who anticipates future issues and opportunities, recommending solutions to complicated and varied problems
• Demonstrated proficiency in accuracy, attention to detail, and follow-through on assigned tasks
• Experience in a professional communications role with stakeholders.
• Excellent verbal and written communications skills.
• Proficient in Microsoft Office Suite and virtual meeting platforms.

Personal attributes that support your success

• Ability to act as a trusted advisor to principals and colleagues while demonstrating expertise and integrity
• You are helpful, a team player, and show respect while collaborating with others
• You are results oriented and exercise sound judgment in your work
• A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation
• A visionary who plans for the future with imagination and wisdom
• You are dedicated to achieving excellence and work with others to tackle the tasks at hand

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement, background check, credit check and drug screen. AWE requires all employees to provide proof of COVID-19 vaccination as a condition of employment, or meet Arkansas state requirements, subject to accommodations. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

AWE is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status of protected veteran, among other things or status as a qualified individual with a disability.

Basic Qualifications

• Minimum of four (4) years relevant work experience.
• Experience in operations/project management.
• Experience in process improvement and project management.
• Demonstrated proficiency in accuracy, attention to detail, and follow-through on assigned tasks
• Experience in a professional communications role with stakeholders.
• Excellent verbal and written communications skills.
• Proficient in Microsoft Office Suite and virtual meeting platforms.