OPS Program Assistant, Campus Life
Full Time
Fort Myers, FL 33965
Posted
Job description
Job Summary
Job Description
Typical duties include but are not limited to:
- Maintains internal accounting records, completes transfers and other transactional responsibilities related to fiscal administration.
- Makes purchases on the office’s behalf. Manages and tracks expenditures.
- Supports employment administration and human resources processes, serving as a point of contact with the central HR department.
- Sends out offer letters, onboarding instructions and orientation appointments to new student hires.
- Maintains employee personnel, internship and service-learning files.
- Composes and prepares written documents and correspondence on behalf of the office, including memos, letters, presentations and spreadsheets.
- Arranges and coordinates travel for department staff and students.
- Collects monthly reports for Student Media Advisory Board.
- Assists in maintaining the up-to-date roster of Student Media Advisory voting and ex-officio members and their terms.
- Assists in attending and recording minutes of quarterly Student Media Advisory Board meetings.
- Assists in sending out applicable notices and materials for the Student Media Advisory Board Meetings.
- Keeps monthly and annual inventory of Eagle Media equipment and office supplies.
- Performs annual inventory of fixed and attractive assets.
- Assists in organizing events, including making room reservations and booking catering.
Other Duties:
Performs other job-related duties as assigned.
Additional Job Description
Required Qualifications:
- High school diploma or equivalent.
- Two years of administrative work experience.
- Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook).
- Experience managing personnel records.
- Any appropriate combination of relevant education, experience and/or certifications may be considered.
Preferred Qualifications:
- Experience in support position in higher education.
- Experience with the Adobe Creative Cloud or similar software.
- Experience using Gulfline, Workday and Intuit Quickbooks.
Knowledge, Skills & Abilities:
- Knowledge of general office procedures.
- Knowledge of generally accepted accounting procedures and principles.
- Excellent interpersonal, verbal and written communication skills.
- Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and diverse demands are involved.
- Ability to operate personal computers with proficiency and learn new applications and systems.
- Ability to accurately prepare and maintain records, files, and reports.
- Ability to work successfully as both a member of a team and independently with minimal supervision.
- Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community in a service-oriented environment.
- Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
- Ability to effectively manage the work of others by providing information, guidance and motivation.
- Ability to interpret and apply laws, regulations, policies and procedures consistently.
- Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable.
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