Job description
Position Description
Located in the heart of Boston’s Longwood Medical Area, Harvard Medical School is a densely populated, 2.5 million square foot campus of medical research laboratory, administration and education space. The Facilities Group manages all aspects of continuous building operations, energy management, sustainability, grounds and building maintenance. The Medical School Facilities Group is comprised of about 120 FTE.
Reporting to the Energy & Utilities Manager, the Energy Billing Analyst is an essential member of Facilities
operations team with primary responsibility for utility billing analysis and allocations. Other responsibilities include tracking energy savings, analyzing and reporting energy consumption and costs, and reporting greenhouse gas emission data to various stakeholders. The role encompasses a detailed and analytically driven framework revolving around energy consumption analysis of more than 100 associated utility accounts. As part of this team, an energy analyst has the unique opportunity within a dynamic environment to shape the organization’s energy and carbon footprint accounting direction.
Reporting to the Energy & Utilities Manager, the Energy Billing Analyst is an essential member of Facilities
operations team with primary responsibility for utility billing analysis and allocations. Other responsibilities include tracking energy savings, analyzing and reporting energy consumption and costs, and reporting greenhouse gas emission data to various stakeholders. The role encompasses a detailed and analytically driven framework revolving around energy consumption analysis of more than 100 associated utility accounts. As part of this team, an energy analyst has the unique opportunity within a dynamic environment to shape the organization’s energy and carbon footprint accounting direction.
The main responsibilities will include:
- Performing energy billing calculations for electric, gas, city water, steam, and chilled water
- Preparing utility billing allocations and invoices for tenants
- Providing monthly maintenance of utility accounts, meters, and property information within school’s database to ensure consistency and accuracy of reporting.
- Reviewing billing information to identify discrepancies, following through and finding resolution of utility account issues with utility companies, leaseholders, and/or tenants.
- Reporting on energy and greenhouse gas emission performance and related metrics
- Preparing utility budgets and forecasts and related variance analysis
Basic Qualifications
- Bachelor’s degree or equivalent work experience required.
- Minimum of 5 years’ relevant work experience.
Additional Qualifications and Skills
- Bachelor’s degree in Energy, Accounting, Engineering, Computer Science, Business, or similar analytical discipline preferred or an Associates degree with equivalent combination of education and experience.
- 3+ years of related work experience in the field of energy accounting, utility billing, or energy savings analysis.
- Strong attention to detail with excellent time management, project management and follow through skills.
- Strong service orientation and commitment to process improvement with the ability to interface with all levels within the organization.
- Proficient in using MS Excel to combine and analyze large volumes of data from various sources and generate reports and graphics using pivot tables.
- Experience using OSI PI or other data historians is preferred.
- Basic programming skills are preferred
Additional Information
This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.
Harvard University continues to place the highest priority on the health, safety, and well-being of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to complete an attestation of having received their primary series COVID-19 vaccination prior to hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Individuals may request exemption from the vaccine requirement for medical or religious reasons prior to completing the hiring process. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Not ready to apply? Join our talent community to keep in touch and learn about future opportunities!
Harvard University continues to place the highest priority on the health, safety, and well-being of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to complete an attestation of having received their primary series COVID-19 vaccination prior to hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Individuals may request exemption from the vaccine requirement for medical or religious reasons prior to completing the hiring process. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Not ready to apply? Join our talent community to keep in touch and learn about future opportunities!
Benefits
We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Facilities
Department Office Location
USA - MA - Boston
Job Code
330057 Facilities & Oper SrSpecialist
Work Format
Hybrid (partially on-site, partially remote)
Department
Campus Planning and Facilities
Sub-Unit
-
Time Status
Full-time
Salary Grade
057
Union
00 - Non Union, Exempt or Temporary
Pre-Employment Screening
Education, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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