This is an entry-level position.

The primary role of this position is to maintain office operations by receiving and distributing communications, supporting staff, maintaining supplies and equipment, and ensuring the office is well-maintained and tidy.

Duties and Responsibilities

• Answer incoming calls and other communications and direct them to the appropriate party
• Keep the front desk and office tidy and presentable with all necessary materials and supplies
• Greet clients and visitors as needed and notify the appropriate employees of guest arrivals
• Receive and dispatch office deliveries and mail
• Manage, maintain, and order office supplies (such as stationery, equipment, cleaning supplies, snacks, shipping supplies, and office furniture)
• Assist all staff with preparing packages, mailings, and deliveries
• Assist upper management with clerical tasks (such as scanning, and preparing mail)
• Update and maintain calendars and schedule meetings
• Monitor and maintain office equipment (such as photocopiers/printers, postage machine, coffee machine, kitchen appliances) including ensuring equipment is well stocked
• Resolve office-related malfunctions and respond to requests or issues
• Maintain and schedule office services (such as cleaners, repairmen, and yearly inspectors)
• Monitor the company kitchen and common areas and generally ensure order and cleanliness
• Set up, break down, organize, and maintain the conference room
• Assist in planning company events, meetings, luncheons, and employee team-building activities or special projects
• Assist with set up, break down, and clean-up of company events/activities
• Monitor and maintain bathrooms daily ensuring they are appropriately stocked and tidy
• Order and pick up lunch for top executives as requested
• Proactively develop office maintenance procedures to make them more efficient
• Perform other clerical duties

Requirements

• Superior written and verbal communication skills
• Interact professionally with clients, vendors, project team members, and fellow employees
• Excellent organization and follow-up skills
• Thorough understanding of office management procedures
• Ability to manage multiple tasks concurrently
• Strong critical thinking and decision-making skills
• Must be a team player
• Handle sensitive information in a confidential manner
• Ability to self-motivate and effectively work both independently and as part of a team
• Have a positive attitude
• Willingness to learn new things and take on new tasks
• Follow company policies and procedures

Qualifications and Skills

• Proficient in Microsoft Office Suite
• Previous office experience

Working Conditions

• Office hours are Monday-Thursday 7:00am to 5:00pm, Fridays 8:00am-12:00pm
• Must be able to sit for extended periods and walk short distances within the office
• Occasional travel will be required to run errands as needed

Benefits

• Company Events
• Medical (80% contribution), Dental, Vision
• PTO (96 hours of vacation time, 24 hours for sick time)
• 7-10 paid holidays
• Simple IRA plan 3% contribution (1-year waiting period)