Job description

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:
As the Office Services & Records Clerk you will report to the Office Administrator and provide critical support to a high performing team of attorneys and staff. In this role you are responsible for various office support and records duties, and handling other administrative and hospitality tasks as needed.

THE DAY-TO-DAY:
On any given day, you will be working with your colleagues on a variety of requests. You will:

Process daily photocopy and scan requests, both internally and working with outside vendors as needed.
Sort, scan, and electronically distribute incoming mail and deliveries. Prepare FedEx packages.
Maintain stock of office and facility supplies (paper, kitchen supplies, coffee, etc.) ensuring that all shared rooms are stocked adequately at all times. Maintain inventory of existing supplies.
Maintain good business relationships with all pertinent supply and service vendors. Maintain records and coordinate the processing of general invoices for supplies, equipment, and facilities.
Handle Hospitality duties for the office including ordering and setting up food for various office events, lunch runs, and cleaning up conference rooms.
Coordinate repairs and replacements for equipment, furniture, and facilities.
Responsibility for the facility, including upkeep and maintenance programs and working with building management; order and manage parking passes.
Assist with various administrative projects including uploading and saving documents in electronic document management system.
Assist in planning and coordinating internal and external office events and conference room scheduling.
Follow standard operating procedures to classify, store, track and transfer records. File hard and electronic copy legal documents in the firm’s document management system; handle file creations, expansions and requests.
Handle off-site file/box retrieval requests and prepare files for shipment to off-site storage.
Maintain a working knowledge of the Records database as it relates to execution of daily operations and assignments. Make all necessary database entries for files coming into and leaving the Records Center.
Back up reception coverage; assist with greeting visitors and parking validation
Other duties and projects as assigned.

YOU HAVE:
A high school diploma or equivalent.
Minimum of two years of experience in an office environment, preferably in in office services or records.
Strong computer skills and knowledge of Microsoft Office Suite applications
Organization, attention to detail and problem solving skills required.
Strong customer service orientation and effective communication skills.
Ability to work independently and as part of a team.
Ability to effectively manage time and prioritize work in order to meet competing deadlines.
Ability to use good judgment, work well under pressure and be flexible to a changing work environment.

WHAT WE PROVIDE:
Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our allied professionals are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 2.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.

MORE ABOUT SEYFARTH:
With more than 900 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide.

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