Central Piedmont is currently accepting applications for the position of
Office Manager - (Institutional Advancement)
Job ID: req5118
Position Closing Date: January 1, 2023 or Open Until Filled

GENERAL FUNCTION AND JOB DUTIES

General Function

Performs a variety of simultaneous, moderately complex tasks which may include supporting institutional advancement team members; receiving and responding to visitors, calls and emails; receiving, receipting, and acknowledging philanthropic donations; filing; tracking departmental projects; scheduling; and managing office supply inventory; and proofreading. The position is also responsible for maintaining communications with the Foundation’s Board of Directors and for scheduling board meetings.

Characteristic Duties and Responsibilities

1. Answers and refers calls; receives and responds to departmental mail and email; greets visitors; provides detailed information regarding services and explains procedures; responds to inquiries and requests; and serves as informational resource to staff, donors, and guests/visitors.

2. Receives, receipts, and acknowledges philanthropic donations to the college using Blackbaud’s Raiser’s Edge and working in collaboration with database administration, development officers, donor relations coordinator, and Foundation Finance.

3. Maintains department’s onboarding process and ensures new employees are welcomed and set up for success.

4. Assists Vice President with Foundation Board relations by scheduling meetings, distributing board communications, and responding to board inquiries.

5. Assists with special events (proofreads, reserves meeting/event spaces, manages mailing lists and tracks attendance responses, works events as needed).

6. Oversees department’s filing system.

7. Manages departmental calendar (staff coverage, projects, and events), assists with travel arrangements, coordinates meetings, and processes timesheets.

8. Monitors office supply inventory and specialty advertising items, prepares requisitions, and orders supplies in compliance with department and college guidelines and policies.

9. Drafts correspondence, proofreads, and creates departmental forms.

10. Provides support for committees and on special projects as needed.

11. Performs other duties as assigned.

Knowledge, Skills, Abilities and Characteristics

Exceptional customer service/interpersonal skills

Organization and keen attention to detail

Ability to multitask and prioritize in order to meet deadlines

Strong writing and proofreading skills

Knowledge of standard office procedures, technology, and office applications such as MS Office 365

Data entry and gift processing skills

Experience using Blackbaud’s Raiser’s Edge preferred

MINIMUM QUALIFICATIONS

Minimum Requirements

Requires an associate degree and a minimum five years of relevant office/administrative experience, or a bachelor’s degree with two years of relevant office/administrative experience.

REQUIRED DOCUMENTS

• A completed Central Piedmont application must be completed on-line. During the on-line application process, applicants will be prompted to upload or build a cover letter and resume.
• College transcripts (if required for the position) must be attached on-line in the "additional documents" section of the application process.
• Applicants that do not have an electronic copy of their transcripts, or find the electronic copy is rejected on-line due to the file size, may fax their transcripts to (704) 330-6066 for attachment to the on-line application.
• All applications must be received in the Human Resources office by 11:59 p.m. on the closing date posted to be guaranteed for consideration. Applications of qualified candidates received after this date may be considered at the discretion of the hiring manager.

CONDITIONS OF EMPLOYMENT

Salary for this position is $42,935 - $65,260. Pay grade for this position is K. Initial placement for new employees is customarily at entry level through 25% percentile. Contract type is Administrative. Ability to work a flexible schedule, which may include off-shift hours, evening and weekend assignments may be required of any position. All positions are subject to budget approval. Central Piedmont offers an excellent benefits package to full-time employees including Health, Dental, Vision, Retirement, Life Insurance, Flexible Spending Accounts, Education Benefits, Disability and more.

ABOUT Central Piedmont

Notice of Nondiscrimination
As a recipient of federal funds, Central Piedmont is required to comply with Title IX of the Higher Education Amendments of 1972, 20 U.S.C. § 1681 et seq. (“Title IX”), which prohibits discrimination on the basis of sex in educational programs or activities. Central Piedmont Community College does not discriminate on the basis of sex in its educational programs or activities, including in the context of admission or employment.