Job description

The Office Manager is the face of the Aspen campus and a key member of the school’s operations team. The primary responsibility of the Office Manager is to operate a welcoming and efficient main office. The Office Manager will report to the Site Director. The ideal candidate is a highly personable, systematic, and extremely organized worker who deeply believes in the Aspen school model and is committed to helping build a network of high-performing schools.

Responsibilities of the Office Manager will include but are not limited to:

-Front Office Management: Welcome visitors, serve as gatekeeper to address questions and minimize interruptions of the school admin team; answer phones, redirect inquiries as may be appropriate and relay messages to staff in a timely manner; receive and distribute mail and shipments; maintain a clean and organized office environment, maintain complete sets of commonly used forms for staff and families.

-Student Information, Data, & Reporting: Use Aspen’s Student Information System (SIS) to reconcile student attendance daily; use the SIS to maintain and update all student contact/demographic information; manage student issues, such as processing late arrivals and following-up with the families of absent student; produce accurate and timely student attendance, disciplinary, honor roll, and other reports for the school admin team.

-School Communications & Documents Archive: Produce letters, memos, and other notices; ensure that past memos, notices, and other school-specific documents are posted to the appropriate storage location; supplies and equipment maintenance; fulfill staff supply requests; maintain office equipment

- General Support: Assist Site Director in preparing campus annually for start-up/new school year launch; support operations staff; assist with financial record keeping; assist with coordination of school events; test administration and processing, production and distribution of school memos, etc.

Requirements / Qualifications

Skills and Characteristics:

-Belief in the Aspen mission and educational model. Excellent written and verbal communication skills. Solid technical skills and experience with Microsoft Word, Excel, PowerPoint and Publisher. -Detail-oriented and highly organized. Highly motivated and capable of seeing projects through from beginning to end. Ability to work autonomously as well as take direction as needed. A cheerful and welcoming demeanor. Maturity, humility, strong work ethic, sense of humor, and a “whatever it takes” disposition.

-Bilingual in English and Spanish is preferred.

Educational Background and Work Experience: -Bachelor’s degree from an accredited 4-year institution preferred. Experience in office management/administrative experience highly preferred.

Aspen Public Schools, Inc. is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, national origin, religion, gender, gender identity and/or expression, sexual orientation, disability, age, marital status, military status, pregnancy, parenthood, citizenship status, creed, or any other characteristic protected by federal, state, or local law.

Job Type: Full-time

Pay: $35,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Fresno, CA 93704: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person

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