Job description
Job Details:
- Full Time
- State's Attorney's Office
- Washington County
Job Description:
Office Manager
State’s Attorney Office
While other Employers might offer competitive pay, Washington County Government offers a full, comprehensive compensation package worthy of your time and talents.
Please take a look at what you can expect to earn as an Office Manager during your first year as a full time Employee with Washington County Government:
- Six (6) Paid Personal Days
- Ten (10) Paid Vacation Days
- Thirteen (13) Paid Holidays
- Fifteen (15) Paid Sick Days
- County and Employee funded Healthcare including Health, Prescription, Dental and Vision Coverage.
- County Paid Employee Assistance Plan
- County Paid Life Insurance
- County Paid Accidental Death and Dismemberment Insurance
- County Paid Short Term Disability Insurance
- County Paid Long Term Disability Insurance
- Up to $2,500.00 Annual Tuition Reimbursement Assistance
- County and Employee funded Defined Pension Plan
- Vested in just five (5) years.
- Credit for Prior Active Military Service and Unused Paid Sick Days.
- An Annual Salary of $45,802.00
If our Office Manager, comprehensive compensation package interests you, please continue reading through our job posting to learn more about the position’s duties, responsibilities, prerequisites, etc. and apply online today.
JOB TITLE:
Office Manager
GRADE
10
DEPARTMENT:
States Attorney Office
FLSA STATUS:
Non-Exempt
REPORTS TO:
States Attorney
GENERAL DEFINITION OF WORK:
Performs complex skilled clerical work providing upper-level administrative support which requires advanced experience and/or training in complex software programs and office operations. Direction may be provided by a department head or division director.
ESSENTIAL FUNCTIONS/TYPICAL TASKS:
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
- Develops and produces complex correspondence, reports, minutes, lists, forms, tables, memorandums, etc.
- Assists the department head/division director in compiling and completing budget reports, timesheets, etc.
- Renders advanced level administrative assistance to the department head/division director.
- Maintains confidential files of correspondence, forms, reports, etc.
- Enters a variety of information into computer; maintains computer database and hard copy files as required; generates reports as necessary.
- Receives, receipts and accounts for various payments.
- Prepares and processes various bills for services rendered.
- Maintains department payroll, training, and personnel records.
- Maintains or oversees the maintenance of departmental office equipment.
- Orders and maintains departmental supplies, codes and processes department invoices for payment.
- Attends various meetings and takes and transcribes meeting minutes.
- Maintains various schedules; compiles, prepares and disseminates various statistical reports.
- Programs and manages department computer. Updates departmental programs. Sets up and assigns security levels for all personnel. Trains users on computer use.
- Performs related tasks as required.
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of departmental operation; thorough knowledge of commonly accepted business practices; thorough knowledge of office technology skills; thorough knowledge of proper business English and spelling; thorough knowledge and expertise in the operation of personal computers with excellent skills in Microsoft word processing Excel spreadsheet applications; ability to answer inquiries and assist the general public in a courteous manner; ability to organize and assist in a wide variety of projects; ability to understand and follow complex oral and written instructions;and an ability to establish and maintain effective working relationships with associates and the general public.
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school supplemented by course work in office management, business administration or related field and extensive executive level secretarial experience. Advanced secretarial training certificate/degree preferred; minimum 5-10 years experience working in the particular department preferred; must possess a thorough knowledge of the overall departmental operations and be familiar with County Government practices.
PHYSICAL REQUIREMENTS:
Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a personal computer, calculator, copier, and fax machine. No significant standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, and handling, pushing, and pulling.
SPECIAL REQUIREMENTS:
May require possession of an appropriate valid driver’s license. May be required to possess a Notary Public certification.
Human Resources: 6/2018; 3/23
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.
Three (3) Easy Ways to Apply:
- Visit our website at https://www.washco-md.net/jobs/
or
- Complete and email an Application to [email protected]
or
- Complete and mail Application to:
Washington County Human Resources Department,
100 W. Washington Street, Room 2300,
Hagerstown, Maryland 21740.
Internal Candidates are required to use an Internal Application (including resume) when applying.
Washington County is an Equal Opportunity Employer. Individuals requiring special accommodations or assistance are requested to contact the Human Resources Department at 240-313-2350, Voice or TDD (D/HH use 711) M/F/H/V
DEADLINE FOR FILING APPLICATIONS WITH HUMAN RESOURCES:
Friday, March 10th, 2023 @ 4:00pm
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