Office Manager - ( 230001AX )

Description

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We’re a place to apply your passion and collaborate with a team.

Your Opportunity

As Office Manager, you will work fulltime from our newly consolidated Washington, D.C. office. This position will handle daily operations and support multiple business lines (including buildings, community development, transportation, and water) and staff working from various locations, including home offices and in the field. This role will also be responsible for liaising with Stantec’s functional support teams (FST) in accounting, health & safety, human resources, and information technology; establishing and maintaining office protocols and procedures; and managing/supporting special projects and activities.

Your Key Responsibilities

• Serve as the initial, frontline point of contact for the office
• Help develop and implement policies and procedures to ensure smooth and efficient daily office operations
• Manage key internal and external relationships with Stantec FST members as well as vendors and service providers
• Work with office leaders to monitor/manage the operational budget for the office
• Help support adherence to Stantec’s health, safety, security and environment (HSSE) activities and requirements
• Assist and/or lead preparation for various meetings and events
• Backstop and support IT to ensure consistent connectivity throughout the office especially in conference and huddle rooms
• Provide support on new hire orientation and other HR compliance-related activities
• Represent the office on various FST-related monthly calls
• Coordinate with office leaseholders and the building management team to manage resource scheduling for amenities and services
• Manage monthly inventory of business and food/beverage supplies
• Support other special projects and activities as assigned

Qualifications

Your Capabilities and Credentials

• Excellent verbal and written communication skills -
• High emotional intelligence and steadfast composure; professional and discreet
• Proactive, creative, and organized with strong attention to detail; able to anticipate future needs and prioritize workload
• Flexible and able to adapt quickly to changing needs, priorities and timelines
• Technologically proficiency with MS Word, Excel, PowerPoint, Outlook and Teams is a must; proficiency with Adobe and Bluebeam also desired
• Some lifting of boxes and packages up to 25 pounds may be necessary
• Primary onsite work hours will be 8:30 AM to 4:30 PM with some ability to work remotely on occasion and within reason.

Education and Experience

• Bachelor's degree in business or a related field
• Minimum of 8 years’ experience in an professional setting with progressively responsible administrative and operational duties

What Do We Offer?

• A competitive benefits package including PTO, Sick Time, Health, Dental, Vision, Wellness Program, Paid Family Leave, 401K, etc.
• Tuition reimbursement
• The ability to join committees or employee resources groups
• Opportunities to grow your career
• A collaborative, supportive environment

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best!

Benefits Summary: Full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

Primary Location : United States-District Of Columbia-Washington

Organization : BC-2233 Shared Services-US Washington DC

Employee Status : Regular

Job Level : Individual Contributor

Travel : Yes, 10 % of the Time

Schedule : Full-time

Job Posting : Mar 16, 2023, 2:44:31 PM

Req ID: 230001AX

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans