Job description

Scion Nonprofit Staffinghas been engaged to conduct a search for an Office Manager for our client, a very successful and long-standing Nonprofit focused on enhancing the quality of life for disadvantaged youths. This is an exciting Full-Time, Hybrid opportunity located onsite in San Francisco!

As the Office Manager, you will report to the Executive Director and will support the administrative operation of the organization, including human resource functions, IT and systems, procurement, and facilities. Your excellent written and communication skills along with your ability to take initiative and to pick up new technology will help you succeed in supporting this organization and its mission!

RESPONSIBILITIES:

• Manage and maintain organizational systems and facilities
• Develop and oversee document retention policies and manage disposal of records
• Oversee organizational insurance policies and ensure organization is adequately covered
• Ensure emergency and security policies and procedures are understood and followed, including cyber-security procedures
• Oversee compliance with state and federal registration and reporting obligations, including state charity registrations
• Assist with payroll, benefits administration, recruiting, onboarding, off-boarding, employee check-ins and exit interviews
• Assist with human resources functions including hiring practices, employee review policies, and professional development
• Assist with the compliance with applicable human resources, employment and personnel laws and regulations
• Maintain updated personnel and operations policies and procedures and ensure compliance
• Train and orient staff on personnel policies and procedures
• Process accounts receivable and payable
• Coordinate the annual budget development process, monitor expenditures and variances
• Prepare ad-hoc financial reports for the Executive Director and the Board of Directors and for the purposes of grant reports
• Negotiate, prepare, and monitor all vendor and consultant contracts
• Ensure the organization’s bank fees and service meet current needs
• Assist with the coordination of the annual audit process for the organization
• Ensure donor contributions are reconciled on a monthly basis

QUALIFICATIONS:

• 5+ years of Office Manager experience
• 3+ years of Accounts Payable/Accounts Receivable experience
• 3+ years of Payroll experience
• 3+ years of Human Resources experience
• Proficiency with QuickBooks
• Proficiency with Bill.com
• Nonprofit experience is a plus!
• This position with our client requires employees to report to work at a physical location. As a cautionary measure, the client is asking all workers to be fully vaccinated for COVID -19 by the date of hire. If an eligible candidate is unable to get the COVID-19 vaccine due to a religious, medical, or disability-related reason we will explore the appropriate reasonable accommodation.

COMPENSATION AND BENEFITS:

This exciting career opportunity allows you to work with a brilliant and thriving team! The salary range for this role is $85,000 - $95,000 annually and it is a wonderful opportunity to further develop your career. You will receive a comprehensive benefits package that includes Health, Dental, Vision, a wellness benefit, 401K, Paid Time Off, and more!

HOW TO APPLY:

For immediate consideration, please submit your resume and more information about your background! Apply today to be considered for this amazing career opportunity with an incredible organization!

ABOUT OUR SEARCH FIRM:

Scion Nonprofit Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement and temporary professional staffing. Our track record and recruitment process has made us one of the top recruitment firms in the nation.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a Clearly Rated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about us can also be found at www.scionnonprofitstaffing.com. Scion Nonprofit Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us.has been engaged to conduct a search for an Office Manager for our client, a very successful and long-standing Nonprofit focused on enhancing the quality of life for disadvantaged youths. This is an exciting Full-Time, Hybrid opportunity with a schedule of 3 days onsite in San Francisco and Tuesdays and Thursdays working remotely!

As the Office Manager, you will report to the Executive Director and will support the administrative operation of the organization, including human resource functions, IT and systems, procurement, and facilities. Your excellent written and communication skills along with your ability to take initiative and to pick up new technology will help you succeed in supporting this organization and its mission!

RESPONSIBILITIES:

• Manage and maintain organizational systems and facilities
• Develop and oversee document retention policies and manage disposal of records
• Oversee organizational insurance policies and ensure organization is adequately covered
• Ensure emergency and security policies and procedures are understood and followed, including cyber-security procedures
• Oversee compliance with state and federal registration and reporting obligations, including state charity registrations
• Assist with payroll, benefits administration, recruiting, onboarding, off-boarding, employee check-ins and exit interviews
• Assist with human resources functions including hiring practices, employee review policies, and professional development
• Assist with the compliance with applicable human resources, employment and personnel laws and regulations
• Maintain updated personnel and operations policies and procedures and ensure compliance
• Train and orient staff on personnel policies and procedures
• Process accounts receivable and payable
• Coordinate the annual budget development process, monitor expenditures and variances
• Prepare ad-hoc financial reports for the Executive Director and the Board of Directors and for the purposes of grant reports
• Negotiate, prepare, and monitor all vendor and consultant contracts
• Ensure the organization’s bank fees and service meet current needs
• Assist with the coordination of the annual audit process for the organization
• Ensure donor contributions are reconciled on a monthly basis

QUALIFICATIONS:

• 5+ years of Office Manager experience
• Proficiency with QuickBooks
• Proficiency with Microsoft Office Suite
• Nonprofit experience is a plus!
• This position with our client requires employees to report to work at a physical location. As a cautionary measure, the client is asking all workers to be fully vaccinated for COVID -19 by the date of hire. If an eligible candidate is unable to get the COVID-19 vaccine due to a religious, medical, or disability-related reason we will explore the appropriate reasonable accommodation.

COMPENSATION AND BENEFITS:

This exciting career opportunity allows you to work with a brilliant and thriving team! The salary range for this role is $85,000 - $95,000 annually and it is a wonderful opportunity to further develop your career. You will receive a comprehensive benefits package that includes Health, Dental, Vision, a wellness benefit, 401K, Paid Time Off, and more!

ABOUT OUR SEARCH FIRM:

Scion Nonprofit Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement and temporary professional staffing. Our track record and recruitment process has made us one of the top recruitment firms in the nation.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a Clearly Rated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about us can also be found at www.scionnonprofitstaffing.com. Scion Nonprofit Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us.

Job Type: Full-time

Pay: $85,000.00 - $95,000.00 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• San Francisco, CA 94104: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office Manager: 5 years (Preferred)
• QuickBooks: 1 year (Preferred)
• Payroll: 3 years (Preferred)
• Accounts Payable/Accounts Receivable: 3 years (Preferred)
• Bill.com: 1 year (Preferred)
• Human Resources: 3 years (Preferred)
• Nonprofit: 1 year (Preferred)

Work Location: Hybrid remote in San Francisco, CA 94104

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