Job description

Job Description

The AMA Office Administrator performs the following duties: receptionist, student registration, maintenance of student and employee records, and other clerical duties as needed [Please Note: This list is not exhaustive]. The school office administrator reports to the Executive Director and Principal.

Essential Responsibilities

•  Handle the front desk and phones and all relevant receptionist duties [i.e., effective communication is required]

•  Perform all duties and documentation related to student registration, enrollment, records, progress reports, absence, tardiness evaluation and transfers

•  Access, input and retrieve information from the computer system

•  Perform word processing and desktop publishing tasks to produce forms and various communications

•  Create, copy, and send regular school/parent communication home (monthly news, special functions, and school menus)

•  Assist teachers and equip them with the supplies, copies, records, and information that they need to perform their jobs successfully

•  Maintain student files according to ISBE mandates including registration and flagging records according to the Missing Child Mandates [i.e., confidentiality is required]

•  Collect attendance sheet and call parents/guardians for students who aren’t in attendance

•  Oversee employee records according to ISBE mandates, maintain and update Human Resource files

•  Manage the copiers and paper order for the building

•  Maintain inventory of classroom/ office supplies [i.e., order as necessary] and manage the order of materials for the building

•  Screen principals’/director’s calls and mail

•  Manage principals’/director’s daily appointment schedule and make changes as necessary

•  Accurately transfer, record, and convey information, materials and money as required by the administration

•  Use a high degree of independent judgment to carry out job functions with minimum supervision

•  Act with authority and within policy in dealing with parents and students in the absence of a school administrator

•  Update lunch order forms weekly

•  Update staff schedules quarterly

•  Manage and maintain sub folders and sub calls

•  Assist Administration with sub documentation

•  Provide quarterly grade sheets, parent/teacher conference sheets, report cards, attendance cards, and maintain records

•  Update students’ cumulative folder, transcripts, and school records at the end of the school year

•   Edit school materials published within the building

•  Complete state required communication

•  Oversee technology equipment for staff and students

•  Perform other appropriate duties as assigned by the Administration.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• Health insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Posen, IL 60469: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 8 years (Preferred)
• Administrative experience: 4 years (Preferred)

Work Location: One location

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