Job description

POSITION SUMMARY:
This position is responsible for acquiring documentation and maintaining medical records in a professional and confidential manner.
ESSENTIAL JOB DUTIES:

• Prepares physician and clinic schedules three days in advance.

• Scans and indexes medical records.

• Ensures records that were scanned and indexed are verified, i.e., date, patient name, date of birth, type of report.

• Checks incomplete flags and documents throughout the day.

• Answers overflow calls and provide back-up coverage for the Release of Information desk.

• Activates patients in Patient Portal, checks messages and answers patient questions.

• Processes not in system folder in faxcom to be done daily.

• Checks Hybrid fax on a daily basis and throughout the day and refaxes any unsent faxes.

• Adds new referring physicians and midlevels to the service provider database and notifies the Billing department. Also adds electronic addresses in the portal.

• Completes Outlook emails and Centricity flags throughout the day.

• Acquires necessary medical records and documents for patient charts by communicating via telephone, facsimile or personal contact with other medical facilities.

• Prints add-on reports at 8:00 a.m., 11:00 a.m., 1:00 p.m., 3:00 p.m. and 4:00 p.m.Email Medical Records staff if report is run prior to 4p.m.

• Retrieves medical records box in Front Office, Clinical Check out, Physician?s outbox in Physician?s room, and Dr. Caplan?s inbox and distributes outbox to appropriate cubby located in Medical Records room.

• Checks online Patient Portal messages and reply to them.

• Review mail, stamp and distribute to appropriate departments.

• Process P2P print out notes and index to charts.

• Check Link Logic errors/DTS throughout the day and process errors. Must also communicate with appropriate manager for assistance.

• Responsible for moving records in Fax Com Folders to include: MedRecords, Records Release, Referrals and Index the To Index Folder.

• Responsible to obtain/verify orders for Front Office staff.

• Collect, organize, and release patient health information for hospitals, clinics, physician?s offices, and insurance companies.

• Run records release orders report daily between Glendale, Sun City West and Peoria offices

Job Type: Full-time

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